school information management system

The benefits of school information management system

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School information management system enables institution daily activities to run in more smoother manner.

Growth and technology seem to be always in accompaniment of each other. Whenever and wherever you find one lacking you can also be sure that the other would not be there. This can be said about the domain of education as well. There is hardly any educational institution out there that has not been touched by this phenomenon known as technology. Technology has advanced by leaps and bounds – by a conservative estimate that is – in the last few years and they have embraced this change as they have understood how benefited they could be by them. After all, no one wants to get left behind in this day and age of technology.

How are schools embracing technology?

A big part of the schools’ embracing of technology has been using school information management system. It is not easy work, shaping and moulding the mind of today’s youngsters and as such a lot of work needs to be done behind the scenes. Even if you go back by a few years, schools would remain in touch with parents on a constant basis in an effort to apprise them of how well their wards were doing in school. As essential the task was, it used to be rather tedious as well.

Schools used to maintain a whole heap of registers just in order to keep track of whether students were attending school or not. A lot of data needed to be maintained as well as updated on paper on a regular basis. This is where school management system can come in and play such a major role by helping a school perform its functions in a smooth manner. With the help of this software, it can be possible for a school to perform its daily activities without any problem whatsoever. There are several reasons as to why an increasing number of schools is using this software on a regular basis.

An effective way of communication

One of the greatest benefits of student management software is that helps a school communicate in an effective way with the parents. With this software, a school administration would be in such a better position when it comes to sharing information and circulating. It would be able to do such work in a shorter span of time and in a much more efficient way too. With the help of such software, gone are the days when the schools needed to connect with parents regarding the condition of their child’s progress on a regular basis.

No longer do they need to communicate with their students all the latest things that may be happening in the school. All that the school staff now needs to do thanks to the data management systems for schools is connect with the parents online. This way, they are able to bridge the gaps in communication that may exist with respect to all the stakeholders – the parents, the students, and the school staff.    

A much better way to store data

The concept of school management software has now made life much easier for the schools as they are able to store data much better than how they were able to do earlier.

In any case, all the schools have plenty of data to deal with and there is a whole lot of information that needs to be stored away properly and maintained. Earlier people had to do this on paper and that meant paperwork that never seemed to end and heaps of ledgers and files that were really hard to keep track of. On top of that, they took up a lot of space that could be used for much better purposes.

It was worse, that they could perish quite easily and thus there was always significant risk associated with them. It was rather hard to maintain them and for the person who was tasked with the job of maintaining them nothing could have been more boring. This is the reason why people are now relieved to such an extent that they can use software, something that their predecessors were never able to use. The best thing about software is that unlike paper they do not get scattered everywhere and would not get lost that easily.

Now schools are able to keep all their data in one place and update them as well. Since the data stored in computers is not perishable it requires a lot less time to maintain it. This also means that less time is needed as well.

Better work quality

This also happens to be one of the major advantages of using such software. This software functions with a greater amount of convenience when compared to the methods of yore. It is able to put information together in a correct manner, sends notification as and when such a task needs to be performed, and is able to manage documents in a much easier way. Since this is software it is possible to not err while using it to the same extent as paperwork. The major reason for such a statement is the fact that here the software is doing all the work on your behalf.

More advantages of such software

Apart from the fact that schools need to keep track of data such software also comes in handy when it comes to maintaining and tracking data related to other important people in the system, such as teachers. It can be said without a shadow of a doubt that these systems have made life a lot easier for one and all.

It also helps that these products come with a wide range of features that really cover all the different operational aspects of an educational entity like a school. This includes the following:

  • attendance
  • online grade books
  • parental access to the progress of their students studying in that school
  • emergency information pertaining to students
  • scores of tests

The benefit of these products for the smaller schools

A number of the school information management systems that you see these days come loaded with features.

However, this does not necessarily mean that all schools would like them or that they would be a natural fit for all the schools out there. In fact, it has been seen that the bigger schools are averse to using them since they already have people who have the time to maintain all the records, statistics, and data that we have talked about just now. The smaller schools happen to be the biggest users of these software products. They may not necessarily always need all the features that are there in these programs.

As such they would be more comfortable with working with the scaled down versions of these systems. This way they would also be able to save time with the important task of student management. There would be no need to create a program from scratch that could easily overwhelm the way that they work. No matter what it is, there is always a school information management system out there that is sure to suit the needs of a school.

The importance of online grade book

As a feature, the online grade book is one of the best aspects of these systems.

Thanks to this feature teachers are able to grade the students from their home and as a result of that schools are able to print them out easily enough. This also reduces the need for the teachers to fill out grade cards manually and hand them over to the students – a process that can be time-consuming apart from being tedious to the hilt. It is expected that in the foreseeable future these systems would be integral parts of the schools all around.

Other beneficial features of these systems

Yet another important name in this regard would be the attendance tracking feature.

This is one feature that is sure to make life a whole lot better for the teachers and the parents. There is a major benefit of taking attendance online. It allows people such as the building secretaries to see who has taken attendance during the morning hours and who has not. It is not as if this is meant only for students. Even teachers can be reminded that they need to take attendance. All this helps the school perform tasks in a much more efficient manner. It is also possible to keep track of things such as absences that may not be excused as per the school’s rules.

student management system

Student management system for better student’s progress

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The ultimate goal of any educational institution is to provide a platform where the students can excel and reach one step closer to their future career goals. It’s the care and process that decides how the students take up essential techniques at a very tender age and utilize these in their lifetime. With the educational sector evolving every minute, there has been a lot of technological intervene that is making the difference. Student management system is the package of these techniques. The performance can be enhanced using the tool and implementing it on a large scale is vital. It is the symbiotic relationship between the parents and the school that makes it possible for the students to achieve and acquire maximum.

Benefits of implementing student management system:

The benefits are limitless when you utilize the student management system at your organization. It incorporates transparency that leads to desirable results. Let’s find out some of the benefits of these systems:

Enhancing teacher’s standards

Several methods enable a teacher to improve the teaching standards. The tool can help the teacher to implement new learning method in their teaching sessions that in turn will help the students to gain the best.

Reduces the Communication Gaps 

A management software built a bridge between the teachers and the parents. A proper and direct communication between the teacher and the students enables both the parties to provide the best solutions for the improvement of the students. That is the primary goal of any educational institute.

Attendance automation

The traditional ways of attendance are replaced by the automated way when you implement software at your school. This reduces the time involved in these attendance sessions. Hence more time for quality learning sessions.

Online forums and assignments

When assignments are online then process become fast, and at the same time, the parents can keep track of these assignments that the students are doing.

Student tracking

It is a single platform that can help the institution and the parents to track the activities of the students in different areas such as curriculum, sports, cultural events, and improvements.

Grades and score management

It provides an easy way of grading the performance of the students which is entirely transparent and at same is easily accessible for the school and the parents.

Time Management

The tools enable the administration to track the time at a swift and effortless ways. It saves time and also increases the transparency. One can access the attendance records of any employee.

These are some of the benefits of implementing a student management system at an educational institute. Automation always saves time. It reduces the amount of human resource that is required in the traditional ways of managing these sectors. It reduces the amount of money necessary for these areas to run smoothly. Implementing these tools also provides a scope for parents and the organization to be very much loyal to each other as most of the things get transparent with these systems.

university ERP software

How Management Benefits from University ERP Software

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Ensure longevity with the right university ERP software

The role of management in an educational institution is often shrouded in mystery. Somewhere between mater and money source, management can often get the short end of the stick when it comes to the difference they make. But like any student with a strict teacher will tell you, it’s the challenges they pose that help make an institution better.

One can argue that management is given a bad rap, precisely because of this reputation of being difficult.

But is this stereotype a fair one?

When one thinks about it, management is often the entity making the tough but necessary decisions for any educational institution. Whether it is the hard decision of setting admissions criteria, deciding on who gets an infrastructural update and who doesn’t, or the perennially stressful and ever-looming threat of financial constraints, management is the one having to deal with these matters head-on.

Management is not a faceless entity, removed from the heart of a school or university, making decisions without a second thought. Often, they are trying to make decisions that are sustainable in nature, for the long-lasting benefit of the university. These decisions ensure longevity for teachers, non-education staff and students. It means that an institution can continue to do what they set out to accomplish in the first place – creating spaces to educate and empower young minds.

Do they seem less villainous now?

While their work seems like it doesn’t require much technical support, university ERP software helps management make better decisions. Below are three ways in which the right university ERP software aid management:

More Effective Internal Communication

Effective communication is what ensures that universities run like well-oiled machines. The right university ERP software will have a robust communication system that enables easy messaging between teachers, non-education staff, administrators, students, parents, and management. Easing communication between management and the various stakeholders in the university would mean that everyone is working on the same page. The removal of barriers is key to increase clarity in communication. So whether it is a group chat for a class discussion or SMS alerts being sent to parents, timeliness and efficacy in communication services is key to the efficient running of any university.

Better Branding for the University

With rising tuition costs, universities now have to offer more to students and parents in order to be able to remain on the radar for future thinkers of the country. Partnering with the right university ERP system signals that your institution is future ready and technology friendly – a must for any student in the 21st century. A university ERP system can make or break a university’s status in an increasingly globalised world. The current pool from which a university is recruiting students has grown up with intuitive technology that seamlessly integrates with their daily lives and does away with redundancies. The right university ERP system will continue this during their educational careers.

Cost Effectiveness

A university ERP system can be one of the best partners, anyone, making management decisions can have. Why? A university ERP system is built to manage processed more cost-effectively. The greatest time and money sink for a lot of educational institutions are repetitive but unavoidable processes. From admissions to fee collection, to the generation of report cards, these are highly personalised procedures that take place at ever increasing scale. The right university ERP system can help management free up funds by automating these processes. This makes for a definite win for teachers and students who are always in need of more resources.

Classroom Tech

Classroom Tech: Teaching Modern Students

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From the cradle to the classroom, today’s children start using technology at a very early age. Many students are now so entrenched in the technological world that they no longer comprehend the need for such basic skills as taking notes by hand or doing simple mathematical calculations without a calculator. E-books have replaced paperbacks, and social media platforms like Instagram have replaced passing notes in class. Ask a modern-day student about an encyclopedia, and you’ll be met with a blank stare because Google is the way to research.

What does this mean for modern teachers and administrators? Those in the educational field must integrate the latest technology if they want to keep their students engaged. Here are a few ways to do it.

The Convenience of Technology

There are many forms of technology that can be incorporated into the modern classroom. From SMART boards to cell phones, the possibilities for the creative educator are endless.

Take the new smartphones, for example. With its water-resistant S Pen, the Samsung Galaxy Note8 is the perfect tool for students to use to take notes. Install the Evernote app, and teachers can create folders that are easily accessible to students and parents. In addition, the notes replace the thousands of handouts teachers must create each year, many of which wind up on the floor or the parking lot rather than in students’ hands. Even better? The app syncs with different devices, so teachers and students can access the notes from multiple places.

Since most students consider planners are a thing of the past, apps like Remind come in handy for messaging students and parents. Phone numbers aren’t needed, so there are no privacy concerns, and teachers can schedule reminders. Parents and students receive the reminders for tests and assignments.

Better Student Engagement

Convenience isn’t the only reason to include technology in the classroom. According to TeachHUB, students find even boring and difficult lessons more fun when they’re presented on a tablet or a laptop, and students also found the information easier to remember when they learned it using a form of technology. For those students who prefer to learn at a faster or slower pace, technology-based lessons allow them the freedom to learn at the speed with which they are comfortable.

Prepared for the Future

As we move further into the 21st century, technology takes up more and more of our lives. In the workplace, a basic grasp of technology is a requirement for most jobs (even those not centered around computers), and students who have spent time with various forms of technology are more prepared for life after school than those who have less exposure.

The days of textbooks and pencil and paper are over, and the world of education must embrace new technology if it is to prepare the next generation for the future.

School Management Software

New Features In Your School Management Software: Fedena 3.6

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The latest release of Fedena, Triton is not only limited to most awaited grade book feature but also include various other cool features which will simplify your institution operations. It is an exclusive release for a list of features which has been requested by customers to provide in an existing school management software. We have been working with different schools across the world to simplify the features we receive and deliver you the best options to manage our requirements.

Here are our highlights of some of the need-to-know or cool features which we brought in Triton.

Employee revert from the user profile

Yeah, you’ve been asking for this for a while. It’s just a click at your end from the user’s profile to revert back the archived employee. Now, it’s just as easy to restore something as it is to delete it.

 

Siblings report

By adding this new feature, you can ensure that the sibling association have been done perfectly. The report displays sibling association along with the guardian details which makes it more useful. And the Export CSV option completes the requirement in all sense.

Fee defaulters report with an option to send an SMS

Simplicity can be such a beautiful thing. This is especially true where information architecture is concerned. The option to send SMS to fee defaulters in the student fee defaulter report will now make things easier for the finance head to inform the student about their existing due fees details.

 

Implementing these features is also a sign of assurance from team Fedena that, the request we collect from our support desk is always noted and pushed in for releases once our dev cycle loosens up a bit. We can measure the excitement over the release within our customers as well. We are very sure about the fact that features added to our most trusted school management software is going to take the user experience to another level now.

We know there are furthermore features which our customers would like to have it in Fedena. You would have noticed that with every release we try our best to include features that can improve user experience. Our team has been bringing out new features at a heroic pace, all with the objective of enhancing daily business processes of a school. And we’re just getting started. Ultimately, your success is our success.

 

Education ERP System

Managing​ ​Disciplinary​ ​Issues​ ​Higher​ ​Education​ ​ERP​ ​System

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Ensure productive rehabilitation with the right Higher Education ERP System

Adolescence is a time of raging hormones that make emotions run high. Now put a group of adolescents together for 8 hours a day in a highly disciplined environment, and there is bound to be conflict. Managing conflicts that aren’t just playground fights or name-calling in the classroom becomes a part of the job for any teacher, parent and non-education staff at a school.

But why is it so important to manage disciplinary issues in a systematic fashion?

The obvious answer is that disciplinary issues must be handled uniformly for all students in order to prevent bias. While parents, teachers, and administrators might have the best of intentions, they too are human and bring human biases with them to any given situation. Having a standard operating procedure to follow will help contain – to some degree – these biases, ensuring that the focus is on disciplining the child, and not the playing out of a person’s individual issues.

A higher education ERP system is the perfect companion to implementing this set of rules and regulations that are activated upon a disciplinary incident occurring. A higher education ERP system that is robust but flexible, like Fedena, will be able to efficiently handle a variety of complaints in a systematic manner.

High school students have a lot on their plate. In most schools, qualifying exams that determine a student’s educational and career trajectory are conducted when they are between the ages of 15 and 17.

Disciplinary issues only add to this stress in addition to serving as a massive distraction. This is where attention to detail matters – leaving a student, even one on the cusp of adulthood, in the dark, where outcomes are uncertain, are an unnecessary trigger that might result in negative responses. This is unnecessary when the goal is not just to discipline a student for an infraction, but also arrive at the root of the problem and address it effectively. When the real issue is unearthed, the rehabilitation process can begin. A successful one will involve all stakeholders in the student’s life – from parents to teachers, to administrators, and, finally, the student themselves.

Here are 4 small but vital features a higher education ERP system offers that help these stakeholders make this process easier and more productive for everyone:

Accessible Contact details

The first step of addressing any disciplinary issue is intimating every one of the processes that follows next in a swift, efficient, and personal fashion. Scrambling to find guardian and student contact information is a waste of resources. 360-degree accessibility of this information should be a must-have in any higher education ERP system.

Disciplinary Record Maintenance

Having a cumulative record of all infractions conducted by a student in the higher education ERP system helps create deeper insights to any repeat issues or patterns that might be emerging. It is the place investigations will begin to unearth the underlying issue, if one exists.

Individualized Fee Records

Every disciplinary incident has a consequence – often this is levied in the form of fines or damages. A higher education ERP system allows you to add these fines, along with details, to the student’s existing fee records. This also allows parents to pay these fees on the go through platforms like Fedena.

Personalised Communication

Every student – even ones that are considered bad apples – have a right to a free and fair hearing. Some students might be hesitant to communicate publically. A higher education ERP system that contains a messaging module that lets students communicate easily with their teachers and the non-education staff is an asset to understanding the student’s side of things. Similarly, parents too can maintain private conversations with an institution.

gradebook management system

Modern gradebook management system to meet pedagogical goals

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Education has played a vital role towards promoting the civilizations and evolving us to what we are today. Though education can be imparted through various means and mediums, school and institutional level education has been the most accepted way to impart the knowledge to our upcoming generations. Since this kind of education is vital for everyone’s growth, it is also important for the educators to evaluate how far a pupil has progressed in their learning. An examination, though widely disliked by many students it is the only way to push them past the barrier of being just a novice to a well-learned individual who’s gladly accepted in an uplifted society.

Every person goes through various trials in their life to adjust themselves in this fast-growing economy, where skills and knowledge are essential for their livelihood. Educators and institutions organize various examinations to evaluate who’s on the top and are most likely to succeed. To access each and every individual isn’t an easy job and requires a test of various virtues, the test of character and other qualities to qualify them for their career of choosing. This is accomplished by organising various types of tests including surprise tests, creativity tests via assignments, quizzes, etc. Managing and keeping track of each and every type of test creates quite a hassle and is daunting to maintain. When this is coupled with holding the academic records ranging for past years, it just becomes unattainable.

Keeping track of every student’s growth is the part of an educator’s job and it is greatly hampered when they’re supposed to act like a record keeper as well. This either results in a dipping quality in their teaching standards or they’re not able to focus on students who need more attention. Maintaining everything in writing also escalates the responsibilities and in turn results in large waste of paper. These records cannot be kept for long and fall into decay. Such actions are very harming the environment and with few careful measures, we can eliminate the possibility of such wastage.

With the dawn of digital technology, the longevity of the records has been waxed to extend beyond the lifetime. It has also mitigated the laborious work of teachers so they can focus more on the productivity of students. With careful consideration and keeping these problems in focus, Fedena recently launched the beta version of Gradebook through which the staff can easily manage and create various kind of examinations and keep the records on the consolidated platform.

Advantages of using the gradebook management system in institutions:

  • Single platform for the parents to view the result as soon as it is updated on the platform.
  • Eliminates long waiting queues and the data is available as per the viewer’s need.
  • Exponentially reduces the chance of a human error.

Triton: Fedena 3.6 Release Note

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New and enhanced features in the latest release of Fedena 3.6

Triton release note

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.6

Feature Description User Role Module
Gradebook This all new module is developed to be used for different types of examination systems. In the first phase it is made compatible for the new CBSE examination system with support for other types of exams coming in later phases.

It allows the creation of multiple examination structures called exam plans can be further divided into one or more terms. Both subject based and non subject based evaluations can be created and marked. Subject based exams can be graded on parameters (called attribute profiles). Activity profiles are used to evaluate non subject based exams.

Note: This is the beta version of the Gradebook module with more features and functionality coming soon in the coming days.

 Administrator, Privileged Employee, Student, Parent Gradebook
Fee print settings Fee print settings allow to configure signature label, showing amount in words, custom footer text  etc. These settings can be used to configure the receipt as per the format followed by the institution. Administrator, Privileged Employee Finance
Employee revert This new feature allows reverting an archived employee back. Such a revert can be used in case an employee is deleted by mistake.

Note: Subject associations and timetable entries done for the employee are not reverted.

Administrator, Privilege Employee Human Resources
Consolidated subject wise attendance report Generate a consolidated report of attendance in all subjects for a particular date range. Option to show hours attended, percentage or both. Administrator, Privileged Employee Attendance
Siblings report All siblings in the institution are listed along with the contact details of father/mother/guardian. The report can be filtered class wise to take the report of siblings of each student in the class. Administrator, Privileged Employee Reports
Academic year The academic year is a new addition to Fedena to differentiate data across different sessions. Each batch will now have an academic year along with batch start and end dates and one academic year will be active at any time.

Note: Academic year will be first implemented in the Gradebook beta version and later adopted to other modules. You will need to link the academic year for each batches before starting to use the gradebook.

 Administrator, Privileged Employee Settings

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.6

Feature Description User Role Module
Fee defaulters report The fee defaulters report in the reports module now has a link to send an SMS reminder to users. The SMS is sent out to students (and guardians if available and enabled) with the total fees due as on date. Administrator, Privileged Employee Reports
Transfer certificate generator TC generator header settings now allow more space for custom header. Additional details like certificate name, date of issue can be also configured when using a custom header. The overall design has also been improved to fit more data in a single page. Administrator, Privileged Employee Transfer Certificate
Fee receipts Fee receipt designs have been standardized to a match a uniform style and made more compact. Administrator, Privileged Employee, Student Finance

Issues Fixed

  • Here is the list of issues fixed in this release of Fedena 3.6

Attendance

  • Issue with attendance report for new admissions fixed

Custom Report

  • Error in custom report on taking a report with deleted employee additional details fixed

Events

  • Exam events not updating after exams are edited

Examination

  • ICSE report displaying 0 instead of hyphen(-) when marks are not available
  • Rounding off issue in CWA and ICSE exam types fixed
  • Fixed the problem of incorrect aggregate grade for GPA grouped exam report

Data Export

  • Optimizations in code to speed up generation of data export reports

Finance

  • Online payment reference id no. not present in collection wise fee summary PDF
  • Print issue in fee receipt with new version of Google Chrome fixed
  • Problem with advanced search in fee receipts page

Hostel

  • Issue with fee defaulter report listing showing non defaulters corrected

Messages

  • Fixed issue of all students getting selected in broadcast message

Timetable

  • Automatic Timetable generator issue with same batch tutor assigned for more than one batch fixed

Students

  • Fixed the issue of education field not showing in Guardian Profile details

Deprecated in Fedena

Data Export: XML export, a rarely used option, has been deprecated from Data Export as part of optimizing the generation of reports. The CSV export option remains.

Triton: Fedena 3.6

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The latest update to Fedena 3.6 version has been released. We code named this release Triton, the largest natural satellite of Neptune and it is not without reason we selected this name. With this release, we are introducing the beta version of Gradebook to manage and create various types of exams. Traditionally gradebook was used by teachers to record marks of students in different exams. With the advent of digital technology, recording of marks has moved from paper to the screen but the process is still integral to any institution engaged in education. This release is dedicated to an equally important educator and mathematician from history – Muhammad ibn Musa Al-Khwarizmi

Al-Khwarizmi was a Persian scholar and mathematician from the House of Wisdom in Baghdad. While few details are known about his early life and birth, a lot of his works have been translated into Latin which helped spread them across the Middle East and Europe. He contributed to a variety of fields in his lifetime including astronomy, geography and mathematics. However, he is best remembered for a book written in 820 CE known as the Compendious Book on Calculation by Completion and Balancing (Arabic: Hisab Al-jabr w’al-muqabala). The branch of mathematics we know today as Algebra  was derived from a term Al-jabr he used in the book to denote the concept of adding numbers to both sides of the equation to consolidate or cancel terms. He popularized this concept and taught it as an independent discipline. His time was a golden phase with various developments in the fields of mathematics.

Did you know his name the words Algorithm and Algorism were derived from the latin form of this name Algoritmi?

What is new in Triton?

  • Gradebook (Beta)

This all new module is developed to be used for different types of examination systems. In this beta version,  it is made compatible for the new CBSE examination system with support for other types of exams coming in upcoming releases. Exam planners are structures that allow different exam combinations. Each planner can be divided into terms and each term can have one or more exams

                                                              Fig: Exam Plan creation

Each planner is linked to an academic year and assigned to courses. All batches in the academic year in these courses will have access to the planner. Once the planner is created, the exams are added to the planner. Exams can be subject exams and non subject based activity exams. Subject based exams can be a direct mark entry or based on different parameters. Two or more subject based exams can be connected using derived exams to generate a single result.

                                                         Fig: Exam types in planner

  • Fee print settings

Fee print settings allow to configure signature label, showing amount in words, custom footer text  etc. These settings can be used to configure the receipt as per the format followed by the institution.

  • Employee revert

This new feature allows reverting an archived employee back. Such a revert can be used in case an employee is deleted by mistake.

  • Consolidated subject wise attendance report

Generate a consolidated report of attendance in all subjects for a particular date range. Option to show hours attended, percentage or both.

  • Siblings report

All siblings in the institution are listed along with the contact details of father/mother/guardian. The report can be filtered class wise to take the report of siblings of each student in the class.

  • Academic year

The academic year is a new addition to Fedena to differentiate data across different sessions. Each batch will now have an academic year instead of batch start and end dates and one academic year will be active at any time.

Note: Academic year will be first implemented in the Gradebook beta version and later adopted to other modules. You will need to link the academic year for each batches before starting to use the gradebook.

What’s enhanced in Fedena

  • Fee Defaulter report

The fee defaulters report in the reports module now has a link to send an SMS reminder to users. The SMS is sent out to students (and guardians if available and enabled) with the total fees due as on date.

  • Transfer certificate generator

TC generator header settings now allow more space for custom header. Additional details like certificate name, date of issue can be also configured when using a custom header.

  • Fee receipts

Fee receipt designs have been standardized to a match a uniform style and made more compact.

Source: Wikipedia

3​ ​Must​ ​Haves​ ​When​ ​Shopping​ ​for​ ​​Multi​ ​School​ ​ERP Software

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Maximize the utility your multi school ERP software brings to your institution

We have spoken extensively on the Fedena blog on how a good school management software can help with students, teachers, parents, and non education staff achieve their scholarly and professional goals. But what about schools with multiple centers and branches? From two branches in the same city to being the sole institution of repute in a remote outpost, having a school management software that can’t handle the complexities of multiple schools is a useful weapon in any administrator’s arsenal.

Every institution’s processes are unique to it – from finances to class management. A robust school management system is one that is able to flexibly adapt to these changing processes. However, in the case of multiple schools under the aegis of one institution, a good multi school ERP software is one that can bring some uniformity to the processes across each school. This makes across-the-board management much easier.

School management software solutions can be found in plenty in the education technology sector. While good and bad apples exist in any system, by and large they offer to perform similar functions for their users. So what sets platforms like Fedena apart? It is not just the great features they offer to their users. It is also the ethical commitment they have made to the education and education technology field, by offering their basic product as open source, while also bolstering this commitment with their pledge to provide support to users of the product.

All this on top of the fact that Fedena is so versatile, it can be used in a multitude of settings to cater to a variety of different needs. But back to what your school needs. Here are the three key features you must look for when shopping for the right multi school ERP software that is just right for your institution:

Scale

One of the defining features of a good multi school ERP software is its ability to handle scale. This means that your multi school ERP software should be able to handle everything from payroll for teachers and staff with differing salary bands across all your schools, down to dormitory assignment details across all hostels. A good multi school ERP software will be able to handle the sheer volume of running processes swiftly and seamlessly without glitches.

Versatility

A second defining factor is flexibility. A good multi school ERP software will be able to handle the micro-adjustments to be made to various processes from school to school – like needs based fee adjustments for students with special requirements. However, at the end of the day, your multi school ERP must still produce a standardised output for the user to parse. The ability to handle scale while still accounting for versatility is a rare quality for any multi school ERP to have – Fedena being an open source product makes it more easily customisable to your school’s needs.

Robustness

A third defining feature is robustness. During peak times like admissions and onboarding or school fee processing, your multi school ERP software must help ease the stress not slow things down. A multi school ERP software that frequently times out on a task or fails to be agile is a liability for a school, not an asset. This is where the ethics that Fedena is built on comes into play. The fact that the platform is open source and has a strong support team backing it up is what keeps this multi school ERP software up and running where its competitors fail.

5 Enhancements in fee management system

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The management of fee will always be the primary process of the finance department of an institution. Thus the fee collection and records should be kept in a proper manner. Here, the fee receipt will be considered as the vital proof for collecting the fee from students. In our journey towards making the best fee management system for the institute, we have brought in new enhancements which talks more with the stakeholders.

Align your institute name:-

This features enables you to select alignment of your institution name in Fee receipt which suites your institution format.

 Show amount in words:-

Here, you can show the amount in words which typically demand any payment receipts from an ERP. This makes the receipt more compatible with accounting records. The users will also have the option to select the wording system based on your area.

 Custom footer text:-

Now you can add the list of instruction which should be communicated through the receipt to help your fee collection and recording process more transparent.

Custom label for signature:-

Add your custom label for the signature part. Now you can change the word signature to any labels as your institute follows.

Space optimization:-

As part of the mission to reduce carbon footprints, the fee receipt space has been optimized with the maximum of data. This will help to accommodate the higher volume of data which can be can be shown in single/half fee receipt which enables the institute to save printing cost and time as well.

university management software

​Secure​ ​Campus​ ​with​ ​University​ ​Management​ ​Software

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Ensure student safety with the right university management software

The world is in turmoil. This might seem like a rather obvious statement considering the recent political and social scenario, both in India and abroad. Unfortunately, young people in the country, including students, are not insulated from the effects of decisions often taken in chambers beyond their reach and control. One particularly frightening effect is the very real threat to their bodily security on a day to day basis. From campus shootings perpetrated by gunmen who are not a part of the university ecosystem to their fellow scholars harassing them on their way from hostel to class, students, especially those that already come from vulnerable communities, are increasingly exposed to danger.

Now, we live in a world that is not foolproof. It is not possible for any institution to absolutely guarantee against Acts of God or unpredictable events. But that does not mean that safeguards cannot be put in place. Preparation is key. Having an action plan in place is half the battle when the unthinkable happens. Adhering to a plan of action might result in saving very real lives and ensuring students on a campus get home.

A university management software is not just a platform that can help manage the academic side of things in an institution, but a system that can help you manage many eventualities. These include security concerns that the modern day educational institution might have. Below are four features the Fedena university management software has that will help you kickstart building a response protocol to security threats at your university, school, or college. These are features you must look for when considering the right university management software to purchase for your institution:

Guardian Details Available Immediately

A university management software must provide access to administrators, security personnel, or other authorities easy access to guardian details for their students. Whether it is something as benign as a student who is under the weather needing a ride home from the university clinic or a circumstance where next of kin needs to be contacted by the authorities, having one window access to guardian details in your university management software is a must.

Automated SMS alerts

Mobile phones are a necessary evil and an ubiquitous one on any university campus in this day and age. While professors loathe them for the easy escape they become for an easily distracted classroom, a university management software that is powered to send out automated text messages to students and parents is a god send in times of security crises. Fedena is a university management software where this can be easily set up.

Campus Updates

A university management system that allows regular campus updates can have a wide range of applications – from keeping students in the loop on day to day campus activities to serving as a quick campus wide messaging system. In case of a security breach, it is an easy way to let students check for updates across devices. This is especially useful in case mobile networks are down making individual SMS alerts useless.

Transport Management

At the end of the day, we all want to get home safe and sound. A university often has their internal bus, metro, or car pool services offered to students who live off campus and commute in everyday. A university management system that allows tracking of these vehicles across devices and platforms is not just useful for a student who wants to know when the next bus arrives at their nearest stop but also serves as valuable information for people looking for a safe ride home.