Presenting the “Appframe” Innovation for Loading Third Party apps within Fedena UI

Posted on
Worried about switching to third party software from Fedena that will break the user experience of users? Here we present the Appframe concept to load the third party apps directly within Fedena without breaking the user experience flow.

The product engineering team of Fedena innovates continuously and consciously to make sure Fedena evolves as a user-friendly and effective school management system. There may be times when you want to include some additional data inside Fedena and that cannot be done under the current conditions. In order to make it favorable for clients, the yet to be released Fedena AppFrame has been designed to help clients to design and install their own applications and pages within Fedena.
A lot of attention has been employed in designing this feature as there might be security issues when third party applications are allowed. UI cluttering, asking the third party to produce user wise data and authentications were the major challenges of designing and these issues have been solved wisely.

Advantages of Appframe

•                    No break in UI/UX flow. The users will feel the 3rd party software hosted somewhere else as part of Fedena.

•                    No switching to 3rd party software. No need to open a new browser tab or window.

•                    Save time and money by using the Fedena UI elements

•                    Use the existing API of Fedena to reduce development time

How the AppFrame will work?

Every AppFrame will have a client-id associated with it and it will be created by the admin. The client should be registered much before the AppFrame is created. A unique client key will be provided to each client and he will be allowed to develop an application using his own resources. The clients will be given UI spec that will be present in the application or page that he intends to showcase.

If you are interested to develop a third party app using the appframe concept, contact us.

A step by step Guide on How to Create a Custom Report Using Fedena’s Magical Custom Report Plugin

Posted on

 
Are you the head of your institute, and have to create reports on students which are not the typical reports showing the marks of exams? Instead, there might be situations when you have to create a report to know about students engaged in different activities in school. When you have a cultural event at your school and you have to find out students who are active in cultural activities and this becomes a difficult task if you have to find the information by personally asking each and every student. But with Fedena, your stress is reduced to just a custom report that can be made in the easiest possible way. Read on this article as we share with you how to create custom reports with the help of Fedena.
 
Here is a report requirement that is not available in Fedena by default :
 
Suppose, you are looking for students in different school houses (for instance Red House, Blue House, Green house and Yellow House) who can contribute to the upcoming Teacher’s Day celebration at your school with some cultural activities. Now, how you find it out using Fedena.
 
Steps to create the required custom report

Step 1: The very first thing that you need to do is to create an additional field, something called as ‘Interested in cultural events’ and for this, you need to go to ‘Settings’ in dashboard and then to ‘Add Admission additional detail’. You can create another additional field as ‘House’.

You can ask your students to fill this additional field during the time of their admission or can even edit the student profiles later.
 
Step 2: Once you have created the new additional field, you need to go to ‘More’ and then to ‘Custom Report’. Click on ‘New Student Report’ to create a new custom student report.
 
Step 3: You have to name the new report and select the fields of which you want the report. Like, in this case,  you are looking for students in different school houses who can take part in the cultural event. You might need the Admission number of the students along with the First Name, Batch, Gender, which House and if Interested in Cultural Events.
 
Step 4: After you save it, you have to get the report for which you have to select the respected report and click on ‘Show Report’.
 
You can see the report and can also get a ‘Print’ of it. Or ‘Export CSV’ of the same.
 
So, whatever custom report you want to make with student information, you can easily do it with Custom Report plugin of Fedena. You can do it yourself or you can also give this privilege to any employee of your institution to do the same.

User Management & Privileges: How it Works

Posted on
Being the admin of any institution, you have a lot to manage like; different employees, students and parents. But when your institution is powered by Fedena, your tough job gets a lot easier. With the help of this award-winning school management software, you can easily manage your employees and staffs. In Fedena, there are four types of users- the Admin, students, parents and employees. Employees can be further subdivided on the basis of the privileges assigned to them by the admin. In this article, you will get to know how you can manage and set privileges to your employees.


How to manage users


When you need to manage different users of your institution in Fedena, you just need to login with your id. Being the admin, you have the power to manage your employees, all you need to do is, go to the Dashboard and then to ‘Manage Users’ in Dashboard.


You can search the users you want to find, and can easily make all the necessary change or up-gradations. For students, you can view the entire profile of the student and change the password if needed.



For employees, you can see their profile, change password and even edit the privileges assigned to them.



For parents, you can change the password.


How to assign privileges to users


You can assign different privileges to your employees. For this, you need to search the respective employee and go to ‘Edit Privilege’.



Here, you can set privileges for your employees. The employees will henceforth be eligible to carry on the task assigned to them. Suppose, an employee is assigned the privilege of ‘Examination Control’, the employee will have the ‘Examination’ icon on his/her dashboard. A screenshot of the same is provided below:



Follow the link to know what each privilege refers to when assigned to an employee.

Note: As the admin, you can assign privileges to your employees at any time you want or can also do the same during the time of recruitment for the particular employee.

7 Interesting Reports that you can Generate in Fedena

Posted on

Are you looking forward to generate different kinds of reports using Fedena? You will be amazed to know that this award-winning school management software actually lets you do it with much ease. You can generate reports on some rare topics as ‘Female employees doing overtime who require transportation’ or ‘Students who have not submitted their assignments’ etc. So, when you need to generate such unique reports, all you need to do is to login to Fedena and makes some interesting reports. Today, we talk about 7 of the most amazing reports that you can actually generate for your use:

 
1. There might be times when you want to know where do all the money is spent in a particular department. Keeping a check on the expenses is always a good and intelligent idea to do. For this, you need to login to your Fedena and go to ‘More’ and then to ‘Human Resource’ and finally to ‘Employee pay slip’. Enter the department and the month for which you want the expense list. The ‘View’ option, when selected will give you the list of employees for the department and you get details about the money actually spent on employees of the department.

 

2. Do you ever think of measuring the performance of the agents who help you with getting new students admitted to your school? Do it easily with Fedena and know the students who got admitted through a particular agent. How you do it? Go to Dashboard and to ‘Menu’ and then to ‘Custom report’. Here, you can create a ‘New Student Report’ and select the necessary fields you want to include in your report.

 

3. When it comes to letting students sit for exam, you need to be very strict. And students with certain percentage of attendance should only be allowed to sit for the exam. How to find it? Go to Fedena dashboard and then to ‘Attendance Report’ in ‘Attendance’. Select the batch and the month and year of which you want the report. Finally, the attendance percentage that you want to make a benchmark of.

 

4. If you have special plans and perks for employees who have joined after a particular time period that is also possible to generate with the help of Fedena. Go to dashboard and to ‘More’, then ‘Human Resource’ and ‘Employee Search’. Go to ‘Advanced’ and type the time period for which you need the information. You need to enter the month and year and you get the result.
 

 

5. For your souvenirs and pamphlets of your institute, you definitely need the placement information of previous years, especially when there is something to boast off. Go for the ‘Archived placements’ in ‘Placements’ when you click on ‘More’. Select the placement event and get the report of the students who got placed during that event.

 

6. Evaluate performance of your students by checking on their assignments. But first, know who all submitted and who did not. From dashboard, go to ‘More’ and then to ‘Assignment’ and select the assignment for which you want to see the performance of students for that assignment. You will get to know who all submitted and the assignments that are still pending.
 

 

7. Thinking of providing your female employees with transportation in case they do overtime and you don’t know who all stay back for overtime? Just use your Fedena and get the list easily. But the first thing you need to do is to create an additional field called ‘Overtime’ and select the field when an employee is going for it. Then you can create a custom report with the information you want to include in the report to find out the respected employees. A screenshot of the page which requires you select the fields to be included in the report is shown below:

 

Now that you know about reports that you can generate in Fedena, one thing that you must be sure that, there are infinite possibilities of creating many more reports like this in Fedena. These 7 reports are just a few of a huge collection.

Fedena 2.3.4 is now available for pro customers

Posted on

It has been almost 4 years since the first beta release of Fedena 0.1 in our start up office at Kasaragod, Kerala, India. Today we have reached to the version 2.3.4. It was an exciting journey for us and we are sure that it was rewarding for all our early adopters and existing customers. If you have not read our story yet, check out the history page at fedena.com

What is new in Fedena 2.3.4? Release notes given below. Feel free to contact us if you have any doubts or suggestions

New features in Fedena Core modules

  1. Add sibling feature to fedena. Read more 
  2. Add course and batch name in Fee receipt 
  3. Subject wise and Assessment wise report for CCE 
  4. Disable duplicate entries using double click in Fedena Core 
  5. New Modifications in CCE 
  6. Change in text for fee collection and fee submission 
  7. Subject Name and Filters applied in the Attendance report PDF  Add Subject and Session field in Student attendance report 
  8. Local time needs to be shown when SMS is sent 
  9. Changes in Spanish Translation 
  10. API to return user details if Biometric ID is provided. 
  11. Introduce Biometric ID field for students and employees. 

    Read more

  12. Student and Employee Additional details have to consider Text Area as Input Method 
  13. UI Modification in student Fee Detail Page 
  14. Mode of payment while collecting fees 
  15. Introduction of Class Timing set. Read more 

Issues solved in Fedena Core

  1. Style issue in the finance fee receipt if the payment note words are too large. 
  2. Style issue in fee receipt if the fee collection name is too large. 
  3. Add missing time zones 
  4. Grading Level Minimum Score can be created above 100 
  5. FA report generation before SA score entered 
  6. Messages sent to employee’s manager by Privileged Employee is not being sent. 
  7. Translation missing in attendance report page 
  8. Translation missing for ‘less than’, greater than and equal to in employee advanced search. 
  9. Transcript PDF break issue 
  10. Forgot password reset words used 
  11. Change Assign old batch subjects to Assign Previous batch subjects 
  12. Sort the employee names in the alphabetical order in the event show page. 
  13. Sort the employee department names in the alphabetical order. 
  14. Should show all the parent users when batch is selected in user view all page. 
  15. Should not show the delete button in the archived student guardian profile. 
  16. State name is showing with country name in guardian profile. 
  17. Style issue in teacher timetable page 
  18. Style issue in the discussion group post page. 
  19. Sort the employee names in the alphabetical order in the tutor assigning page. 
  20. Discount showing not a number, if we delete the particulars of the particular category. 
  21. Style issue in the employee payroll. 
  22. Showing wrong flash message if there are no particulars included in the selected fee category while creating discount. Should not show the category if there are no particulars included. 
  23. Should show the flash message while changing the immediate contact of a student. 
  24. Style issue in flash message after saving the guardian 
  25. Sort the student names in alphabetical order in the fee defaulters page and the pdf report. 
  26. Top border and bottom border is missing in the employee profile pdf report. 
  27. Style issue in employee attendance report pdf. 
  28. Page break issue in pdf report   in employee attendance pdf 
  29. Privileged employee have no option to change the immediate contact of a student like admin. 
  30. Style issue in the change immediate contact page if the guardian name is too large. 
  31. Style issue in the submit button while rejecting the payslip. 
  32. Style issue in pdf of CCE report 
  33. IF admission privilege is given to an employee he should able to delete that student permanently 
  34. No need for  the option to add payroll category in normal employee login, only the admin and the privileged employee need the option. 
  35. Going to dashboard while clicking the exam wise pdf report using employee login. 
  36. Should not show the fee category if there are no particulars included while creating the fee discount using student wise. 
  37. Change “Select a course” to “select a batch” in all user view page 
  38. There should be the option to add the additional details of the admitted student if the step is skip in between the admission. 
  39. The title is overlapping with the company logo in the pdf header. 
  40. Should not show the category name while creating fee collection if particulars are blank in any of the selected batch. 
  41. Exam status is not showing in parent login calender , but it is showing in student login. 
  42. Should  not allow to mark the attendance if any of the option ‘Forenoon’ or ‘Afternoon’ is not selected while marking the attendance. 
  43. Style issue in the guardian profile if the name is too large. 
  44. Change the Arabic (ar.yml) translations in the below mentioned areas. 
  45. Should not possible to create the deleted finance category again. 
  46. Should not delete the elective subjects if any dependency is there,disable the delete button. 
  47. Should not redirect to other pages while saving the previous data for already admitted student. 
  48. Change the error message “Grade set not deleted, dependant data present” to “Unable to delete Grade Set due to dependent data” 
  49. Deleted courses displayed while assigning scholastic or co-scholastic items 
  50. Error message style issue in CCE weightages -Assigned courses page 
  51. Style issue in student attendance 
  52. SMS settings issue  (The system is not able to send the sms when the URL has “https”) 
  53. Style issue in the electives index page if the elective group name is too large. 
  54. Style issue in subject transfer show page if the subject code is large. 
  55. Sort the course name in alphabetical order in the create exam page. 
  56. Should not show student category name twice while editing student category. 
  57. Sort the members name in alphabetical order and show the full name instead of first name in create reminder page. 
  58. Delete Button style issue in calendar page 
  59. Add new student and employee columns in student and employee structure and profile API 
  60. Change the text in Spanish translation. 
  61. Unable to edit student additional details 
  62. Updated country list 
  63. Style issue in additional details adding page if the additional detail name is large 
  64. Add fine button style broken in Spanish language. 
  65. Style issue in fee receipt number if many receipts are there. 
  66. Alignment issue in timetable page 
  67. IF an error occurred during saving parents details all the Entered data disappearing 
  68. Style issue in fee defaulter’s submission form. 
  69. Bracket is broken in fee submission form and fees receipt while language is in rtl. 
  70. Disordered brackets in batch fees report while language is in rtl. 
  71. RTL style issue in finance fees report. 
  72. Incorrect experience years while editing a employee 
  73. Add exception handling in student email sending 
  74. Translation issue in student admission page 
  75. User created from the user page only have the permission to show the delete button but other users created from the hr should not need the option to delete. 
  76. Employee is created without user_id 
  77. Should not allow to  pay the zero amount in finance fee pay. 
  78. style issue in teacher timetable 
  79. Deleted course name showing at the time of assigning weightages to course 
  80. Align the check box to other fields in additional details page. 
  81. 500 coming in user search 
  82. No need to show the edit button and pdf report in the employee additional info page if there is no additional data added 
  83. Page is redirecting to edit privilege page while clicking add additional details link if there is no additional detail fields present. 
  84. Rtl style issue in archived student guardian profile. 
  85. Style issue in student advanced search pdf of former students. 
  86. In archived student profile the additional details order should be same as student additional details. 
  87. Show country label name in archived student guardian profile. 
  88. Style issue in search by name field in the remove subordinate employee page. 
  89. Style issue in employee edit while getting an error. 
  90. Student search is incomplete 
  91. Theme color issue in the remove subordinate employee page. 
  92. Theme color issue in the Co-Scholastic Scores page. 
  93. Theme is not working in student timetable view page 
  94. Sort the employee names in the alphabetical order in subject assignment page. 

New features in Fedena Plugins

  • Applicant Registration
1. Include receipt number in Registration printout 

2. Show course fee amount at the time of applying to a course
  • Custom Import 
1. Enable custom import guardian upload to set immediate contact for the corresponding ward
  • Hostel 
1. Fee Details in Student and Parent login 

2. All fees reciept pdf can be same as normal fee reciept pdf 

3. Show all fee details in student profile 

  • Instant Fee 
1. All fees receipt pdf can be same as normal fee receipt pdf
  • Fedena Transport 
1. Fee Details in Student and Parent login 

2. All fees receipt pdf can be same as normal fee receipt pdf 

Issues solved in Fedena Plugins

  • Applicant Registration 
1.  Style issue in the application form if more than 6 check boxes are added in the additional field section. 

2.  Style issue in the view applicants page, check rtl style also. 

3.  Going to dashboard if we make subject based registration is ‘active’ without select a course while adding course. 

4.  Pin active field is checking while clicking ‘All’ and ‘none’ option from the course check box field in the pin group edit and create page.. 

5.  Remove the blank table if no data’s entered in the applicant registration,show flash messages instead of blank tables. 

6.  Amount showing is not a number and all  the check box getting selected in the registration form while clicking ‘All’ option in the choose electives field. 

7.  Should not showing additional fields mandatory field error message if any other mandatory field error is shown. 

8.  Not showing the error message if we blank the mandatory field while editing the registered applicants. 

9.  Values are updating if we get any validation error while editing the registered applicants. 

10. None option is not working in registered applicants while editing the normal subjects. 

11. Cant delete the attachments in application form 

12. Should check the validation of maximum and minimum subjects in the application register while editing the registred applicants. 

13. For the calculation of subject amount in the registration form the ‘all’ and ‘none’ select option is not working. 

14. Should show error message if there is no subjects in the selected course while adding course in applicant registration. 

15. Not showing the validation error messages of the additional details fields. 

16. Wrong error message showing while allotting a student 

17. Should not show the filtering option and the blank table in the view applicants page if there are no registered students in the batch.Show flash message. 

18. In application(Register) form Show max and min number of elective subject 

19. Align the check box to other fields in new pin group adding and editing page 

20. Style issue in registration form and align the all the student additional fields in the same page 

21. Delete all assets and corresponding record after an applicant delete 

22. Try to add 3 attachments in application form now warning message showing as “Can’t add more than 4 additional attachments” 

23. Style issue in applicant page 

24. Change the style of Applicant Registration page 

25. Style issue in the application registration form if the pin is enabled. 

  • Library 
1.  Style issue in library issue book page if the employee number is large. 

2.  Should not show the filtering option and the table in the library index if no books added.show flash message. 

3.  No need to show the returned books status in employees and students profile. 

4.  Pagination is missing after filter in Library , manage book index page 

  • Custom Import 
1.  Delete Class Roll No column from Student Admission bulk import form of Custom Import Plugin 

2.  Change header column phone2 to mobile in student csv import in custom import plugin 

3.  Add biometric information support to custom import 

4.  Repeat in custom import export new page model entries after reload 

5.  Invalid email stops uploading employee and raises a 500 in delayed job 

  • Discipline 
1.  Style issue in discipline complaint page in spanish language. 

2.  Should not show the blank table if there are no complaints registered in discipline. 

  • Blog 
1.  Style issue in blog 

2.  Change flash “Fedena Administrator cannot participate in blogging” to “Administrator cannot participate in blogging” 

3.  Blog list sorting order is not same in normal users and privileged employees view. 

  • Hostel 
1.  Student name showing more than one time in hostel fee submission page for a fee collection 

2.  Should not accept characters while adding fine in hostel fee pay. 

3.  Flash message showing wrong while trying to reallocate the students into  the same room. 

4.  Should not assign the same employee many times in the same hostel as warden. 

5.  At the time of Re allocation we can allocate Female students to gents hostel 

  • Transport 
1.  Blank page coming between page of the transport details pdf report. 

2.  Style issue in transport defaulters view page using mozilla firefox. 

  • Placement 
1.  Style issue in the placement report pdf. 

  • Inventory 
1.  No need to set receipt no for inventory 

2.  Style issue in the bread crumb while getting an error. 

3.  Store item is not updating correctly if we edit the required item while accepting the indent. 

  • Oauth 
1.  Whitelabel and theme is not working for oauth list user page 

  • Assignment 
1.  Should not show  the assignment of the deleted subject in the student profile. 

  • Fee Import 
1.  Should not allow to assign the fees for other students in the batch if it is created based on the admission number. 

  • Instant Fee 
1.  Button style issue in instant fee if the language is in spanish. 

  • Custom Reports 
1.  Style issue in custom reports pdf page 

  • Mobile
    1. 500 in timetable view mobile

     

  • Discussion 
1.  Style issue in discussion show page. 

2.  Style broken in discussion group show page. 

3.  Style issue in discussion group edit page. 

4.  The employee and student name should be in alphabetical order in the members list,show fullname instead of first name. 

5.  All the selected members will redirect to the same page while getting a validation error in discussion create. 

  •  Custom Report 1.  The additional details of students and employees don’t support letters like “Á, é, í, ó, ú ,ñ ,Ñ ”, etc.
That is all for Fedena 2.3.4. More innovation including consolidated dashboard, analytic dashboard, improvised menu are on its way. Contact us if you have any doubts or suggestions

How to use Fedena’s New Sibling Management Feature

Posted on

Does your institution have more than one child of same parents as students? Congrats. A sibling of an existing student joining your institution proves the trust and loyalty of the parents in the school’s vision and administration. Fedena is set to launch a new feature – Sibling Management that will minimize the effort of the admin to enter and store parents’ information once again when sibling of an already existing student gets admitted to the school.

Being the admin of any educational institution, you had to go through the ordeal of filling up information related to parents during the time of admission of any new students. It can become even more painful if you have to store the same information once again in case any sibling of an existing student gets admitted to your school. But your work can be made easy with the help of this new feature of Fedena. If you are eager to know how your workload can be simplified, read through the article about this amazing feature.

The step-by-step manual

Step 1: Firstly, being the admin, you need to make some changes in the General Settings to enable the sibling feature. For this, go to ‘General Settings’ from ‘Settings’ in Dashboard. In ‘General Settings’ click on ‘Enable Sibling’ option.

Step 2: Go back to ‘Dashboard’ and click on to ‘Admission’ to fill in the details of the new sibling getting admitted to your school. Once you save the name and other details and click on ‘Save & Proceed’, you will be taken to the page which will help you add the sibling to the existing student.

You can find the required student to whom you need to add the sibling by using the ‘Search’ option and this would add the parent details of the existing student to the new sibling getting admitted.

Step 3: In case, you want to change the sibling added to the existing students, you can do it using the ‘Configure sibling’ option that is available in the guardians’ page. The guardian’s page can be reached by clicking on the student’s profile and you have the ‘Guardians’ option on right hand top bar.

Once you go to the guardians’ page, you will get the option of configuring sibling.

Step 4: When any parent login, he or she can easily switch to any of the child and see the details and the present thread will showcase details of the particular child until it is changed or switched.

This feature will surely help you save some useful time and invest the time in things that are more important and relevant. For a smarter way to do this, switch to Fedena.

Try the All New Email Alert Plugin & Never miss Another Alert from Fedena

Posted on

We have already seen what great innovations have been introduced by the award winning school management software, Fedena. Now, we get a glimpse of what is all set to be launched by Fedena, called Email Alert Plugin. So far, we have seen that whenever we have any notifications in Fedena, we could only see them when we login to Fedena. But with the new Email Alert Plugin, you don’t have to login to Fedena every time to check notifications; you will be getting email alerts of the same. The best part about this plugin is that emails can be send automatically as well as manually. Besides, emailing to more than one person is also possible with this plugin.

Before you enjoy the advantages of this plugin, you better know the right way to use it. This article will describe in steps how the Email Alert plugin can be used to make the most of it.

Step 1: Being the admin, you have the power to send  emails to employees, guardians and students and can also give privilege to any of your employee who can do the same on your behalf. Firstly, login to Fedena with your id and go to ‘More’ and then to ‘Email’.

There are two types of features allotted to you as an admin and also the privileged user- Send Email to employees, guardians and students and Email Alert Settings.

Step 2: When you want to send emails to employees or students or guardians, you need to click to the respective link and fill in all information required and send. All you need to do is to select the particular batch and write the ‘Subject’ and the ‘Message’ to be sent in each of the link.


Step 3: When you click on ‘Settings’, it will take you to the page that allows you to create automatic emails for particular recipients on specific events present. You just need to click on the respective entrant.


So far, only 16 events have been added to the this plugin which are categorized under common event creation for all, event creation for employee and batches separately.

Step 4: When you login as a privileged employee, you have to go to Fedena and go to ‘More’ and then to ‘Email’.

Being a privileged employee, you can also access the Email Alert Settings along with Email, only if the admin assigns you that.

This plugin will surely be of great help to Fedena users as they don’t have to login to Fedena to get notifications. All notifications are just an email away!

Fedena is now integrated with Paypal & Authorize.net to accept fee payments online for education institutions

Posted on

Here is a good news for all of you. One of the most requested feature for Fedena is now available as a plugin for your use. Fedena has a fully functional payment gateway to enable the institutions accept online payment through credit cards. Fedena is integrated with Paypal & Authorize.net and the plugin is available for purchase at Fedena Pro website.

Admin can choose between the two gateways and can set one as default gateway. The plugin currently supports Application registration fee payment and Student fee payment. Other payment like Hostel fee and Library fine pay, instant fee etc.. will be supported later.
Payment Gateway Settings for Paypal in Fedena Pro
Once the plugin is enabled, parents or students can view their fee due and pay using their credit card or paypal account. Once the fee is paid, receipts will be generated and the fee status will be updated in Fedena.
If paypal is selected as payment gateway, you will have to give your Paypal ID(registered email with paypal) and if Authorize.net is selected, you will have to provide Merchant ID and Transaction password provided by Authroize.net
Payment Gateway Settings for Authorize.net
If you are already a paid customer of Fedena, you can contact your account manager or support@fedena.com to purchase the plugin. Or checkout the pricing given at Fedena Pro website.

Learn How Employee Leave Management System Works in Fedena?

Posted on

Do you still use the same old register books to mark the attendance of your employees? If yes, then you are killing your precious time that can be used in other fruitful tasks. The best option to those old register books is the Employee Leave Management, a unique feature from the award-winning school ERP software solution, Fedena. This feature is not just about maintaining attendance of employees, it’s more than that. Learn, how the employee leave management system works.

The Employee Leave Management feature of Fedena has four parts- ‘Add Leave types’, ‘Attendance Report’, ‘Attendance Register’ and ‘Reset Leave’. If you login as an admin, then on arriving the dashboard, you can see these features by selecting ‘More’, then ‘Human Resource’ and finally ‘Employee Leave Management’.


The four main parts of the Employee Leave Management are:


Attendance Register



With the Attendance Register, you can actually see the entire attendance register of a particular subject with all the details of any month. All you need to do is to select the department for which you want to see the attendance register. You can mark any employee ‘absent’ in the register.


Add Leave Types


With the help of this one, you can add any kind of leave for employees like ‘casual leave’ or ‘sick leave’. Plus, you can also edit or delete any existing or active leave type from the list.


Attendance Report


The Attendance Report is a fast way to get the attendance report of all the employees of a particular department. This can be achieved when you select the particular department of which you want the attendance report.  

Reset Leave


The ‘Reset Leave’ option allows the employees to renew their leaves with the help of two options- either using the ‘carry forward’ option or without it. If you want the ‘carry forward’ option, you need to go to ‘Add Leave Types’ where you get the ‘Enable carry forward option’. ‘Reset Leave’ offers you 4 categories- ‘Reset All’, ‘Individual Reset’, ‘Department Reset’ and the ‘Leave Reset Settings’.  

How employees can apply for leave?

When you are an employee eager to apply for leave, you need to login with your id and go to ‘Leave’ in Dashboard. Then you need to apply for a leave with all the necessary details required for the application. Your leave is only valid only when your reporting manager approves it.


When you are using Fedena in your mobile, you can apply for leave by logging through your mobile and going to ‘Leave Application’ in Dashboard. You, then, need to fill up all details and submit it, for your manager to approve or deny.


How reporting managers can approve/deny leaves?

When an employee reporting you applies for leave, you get a notification under ‘New Leaves’ which you can either approve or deny. To do this, you need to login with your id and go to ‘Leaves’ in Dashboard and go to ‘New Leaves’ where you get the notification of any leaves applied by your reporting employee.


You can ‘approve’ or ‘deny’ your employees leave. Your decision will be delivered to your employee as a notification under ‘My Leaves’ and the leaves will be automatically updated in the ‘Attendance Register’ under the respected employee.


So, discard those pens and leave application forms and adopt this smarter and faster way to get your leaves approved.

How to Assign & Manage Assignments to Students using Fedena

Posted on

 
Managing assignments has always been a tedious task, both for the teacher who assigns it as well as for the students who are assigned. The entire process of assignment becomes all the more hectic when any student fails to attend class on the said day. Plus, students might often get confused with the details of the assignment and the teacher in most of the cases, have to go through an ordeal of repeating and re-addressing the students again and again. So, instead of going through such activities, teachers can make it simpler with the help of Fedena’s Assignment plugin.
 
The Assignment plugin is an easy to use plugin of Fedena that helps teachers and students to save time when dealing with assignments. We bring to you, a detailed description of how this plugin can be used effectively, both by teachers and students.

 
Login as a teacher
 

When you login as a teacher and want to issue assignments to your students, you first need to go to ‘More’ and then select ‘Assignment’ from it. Create a new assignment with the help of the ‘Create new Assignment’ option.
 
Create new assignment and put in all the necessary information required to create it, like the ‘Title’, ‘Content’, ‘Due Date’ and select the ‘Subject’ that you want to create an assignment on. It must be noted that as a teacher, you can only see the options of subjects that you teach, when you click on ‘Subject’. If you want to provide some other detail to the students for their help, you can upload a file to the assignment also.
 
When you select the ‘Subject’, you may need to select students as well. If you want only particular students to receive the assignment, you need to select the students from the boxes, or else, you can select ‘All’.
 
Login as a student
 
When you login as a student and click on ‘More’ and then go to ‘Assignment’, you will be taken directly to the ‘Assignment’ page. You click on the particular ‘Assignments’ (for example, here, its ‘Homework’), you directly go to the page where you get the details about it and an option below saying, ‘Answer this assignment’.
 
Fill in all information required and attach necessary answer sheet. You are done with your assignment once you click on ‘Submit Answer’.
 
Once the assignment is submitted by the student, the teacher receives it under the category ‘Answered’ in the particular subject assignment. On clicking it, the teacher gets an option to download and read it. Once read, the teacher can ‘Accept answer’ or ‘Reject answer’. The same information will be sent to the respective student as well.
 
When there is an easy and fast way to issue and accept assignments, then why waste time in dealing with it in pen and paper. Fedena is here, make the most of it!

Custom Import Plugin: Quick way to get Library Book Details to Fedena

Posted on

The Library plugin of Fedena manages your institute’s library by providing login access to students and teachers to search for available books and order them from anywhere and anytime. All they need is internet. But for this module to work in full efficiency, you need to have all the library details stored in Fedena. You can import your book list in bulk to your Fedena by using the magical custom import plugin, this article reveals the steps on how to do it.


Step 1: Open your Fedena account and go to ‘More’ and then to ‘Custom Import’. You need to create a ‘New’ import.




Step 2: Once you click on ‘New’, you get a page where you need to fill in some details. Here, we have created a new export and have selected ‘Model’ as ‘Library Book’. ‘Associated Data’ includes tags that you want your books to be associated with and in the ‘Book additional detail’ you can store information like the date of purchase, price, etc.

Step 3: Export the CSV spreadsheet where you need to store all the detail about the books in the library.



Once you are done with storing, you can upload the spreadsheet by clicking on ‘Import Data’ which allows you to upload a complete spreadsheet to Fedena.




Note:

You can have customized ‘Book additional detail’ for which you need to go to ‘Dashboard’ and then to ‘Library’. In ‘Library’, you get the option of ‘Manage Book Additional Detail’ where you can create your own additional detail options and have your own customized book additional details.



Fedena student information system comes with many easy to use features and plugins. Click here for more expert tips.

A Step-by-Step Guide on How to Use Google Forms to Create Fedena Bulk Import CSV

Posted on
A Step-by-Step Guide on How to Use Google Forms to Create Fedena Bulk Import CSV

 
You might be knowing about the bulk import feature of Fedena which allows you to enter the data of all your students into Fedena from an excel sheet saved as csv. But how to prepare this excel sheet containing all the data of students, batches and other fields. If you are doing it manually, it will take more than one day to prepare the sheet. But if you trust your students/parents to input the data correctly, here is an easy method. You can use Google forms and create a spreadsheet which can be uploaded through Data Import. This article will give you a step-by-step description of how you can use Google forms to create Fedena bulk import CSV. We recommend you to watch the Google form introduction video before reading the following steps to understand the method better.
 

Step 1: The first step requires you to login to your gmail account and go to ‘Drive’. Then, in ‘Drive’, click on to ‘Create’ and then ‘Forms’ to create the form with different items to send it to students to fill it.

 

Step 2: You get an ‘Untitled form’ which you need to fill up with the necessary information. But first, you need to name the form and then proceed towards filling up necessary items. For example, we have named the form as ‘Admission 2013-2014’. You need to add ‘Description’, ‘Question title’, the ‘Help Text’ in case, you want to describe the ‘Question title’, the ‘Question type’ and then tick the ‘Required question’ if its an important field for students to answer. You can select from the different options available for ‘Question Type’ based on the kind of answer you want.

 

Step 3: You can add many more items by clicking the ‘Add item’ bar under different item names like ‘Names’, ‘Blood Group’, ‘Date of birth’, ‘Gender’ and so on. It must be noted that with every item, the ‘Question Type’ for each will change accordingly. For example, when you choose something like ‘Blood Group’ or ‘Gender’, the Question type won’t be a Text bar. Instead, it can be something like checkboxes.

 

Step 4: Once you are done filling up all the items you wanted, you have to send the  form to the respected students by using the ‘Send form’ option at the bottom of the page. Or else, you can copy the link of the form from the tab and email it to the students. When they fill up the form, you will receive the filled up forms as responses.

 

Step 5: To extract the responses in excel sheet, click on to ‘Choose response destination’ which gives you the option of getting all the information in one spreadsheet. All you need to do is to click on to ‘Create’. After the spreadsheet is created, you receive an option like ‘View responses’ which on selection, will give you the spreadsheet.

 

Step 6: Once you have the completed spreadsheet, you can upload it to ‘Data Imports’. For this, you need to login to Fedena and go to ‘More’ in dashboard. After, you need to go to ‘Data Imports’ and upload the spreadsheet for the respective batch which you need to create first.

 

Thus, all information related to new admission are stored in your system without much hustle. When you have advantages like this, why spend time in writing down each and every detail carefully. Change to Fedena and see the difference!