student administration system

Can Your Student Administration System Handle These 3 Problems?

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Empower school administrators with the right student administration system

Administrators often receive the short end of the technology stick when it comes to software and systems built for them. The role of teachers is well-championed, students make up our future, and the role of parents in education is increasingly heralded as critical, and rightly so. But what about the non-education staff in a school? Whether it is the front office student administrator who helped you figure out how to schedule your classes to optimise your time while also taking a full course load or the janitor that ensures that you have a pleasant study environment every day, non-education personnel are often the unsung heroes that keep the wheels of a school turning.

With education technology becoming on the fastest growing markets of today, a student administration the system is becoming a common sight in every educational system out there. We have previously discussed how a student administration system can make life easier in a variety of ways, but while their role in helping teachers, students and parents may seem obvious, how does such a system helped the oft forgotten administrator?

Platforms like Fedena have a lot to offer a school administrator. While the more pretty elements of a student administration system seem to be built for front facing clients like the teaching staff, students, or their parents, a school administrator can truly master the right platform to ensure they can get the most out of it. How? Whether it is hastening existing processes, managing information efficiently, or just automating daily, routine tasks, a student administration system has a lot to offer your average school administrator. Here are some burdensome administrative duties made less so by a robust student administration system:

Managing Student Experiences

A school administrator can often seem akin to a wizard managing their students’ lives. Whether it is eking out that last bit of attendance for a graduating fourth-year pupil, getting a procrastinating first-year student into that class that seemed filled to capacity, or helping an overloaded returning student get into as many classes they can keeping in mind their strict scheduled, administrators can almost make magic happens. This is made much easier with a school administration system that gives administrators an at-a-glance view of what a student schedule looks like, and where they can afford to optimise their time to better manage their educational experience through well-managed class enrollment, scheduling, transfer, and dropping.

Automating Staff Payroll

Everyone from the custodial staff to the dean of your school worries about money – and getting paid on time is key to ensuring that everyone can focus on the job at hand rather than worrying about money issues. This process is a repetitive one, but that does not mean it is one that can be slacked off on – a careful eye must be kept on finances to ensure openness and transparency. A student administration system that ensures that access can easily be restricted according to security clearance, an archive of all actions is maintained, and that money is disbursed in a timely and secure fashion is a must have for any educational institution.

Robust ​Fee​ ​Processing

Processing student fees is a full-time job in itself. However, administrators are often burdened with this task in addition to other. Here are the must haves for any good student administration system that also manages fee payment: customisable fee bands, a feature that allows individual fees and discounts to be levies, anytime, anywhere fee processing platforms to allow fees to be paid on the go, automated fee receipt generation, and a fee payment archive or record.

Fedeba Mobile App

A sneak peek of the Fedena mobile app

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According to a recent study about the usage of mobile phones, it was found that an average man spends 2 hours 51 minutes per day in phones. This justifies that why the source of information to all of us has boiled down to the apps these days. May it be a crucial meeting notification with the CEO or a casual hello from the classmate you met on the last Alumni function. We prefer to receive or send the major chunk of information via these mobile apps. It is these apps that have become our TV, Newspaper, Postman and what not.

So we thought of using all the necessary information that we get from the ERP in the mobile app for the parents, teachers, and students. And ever since this has been announced we have been receiving numerous requests from our users all over the globe.Thus the necessity of a mobile app, and its relevance in the present world. While the mobile app will be out in the next couple of weeks, we understand that the excitement levels among the users have already reached the summit. So we bring you a small sneak peek of the app.

Push Notification:- Push Notification in smart phones are like those huge hoardings that we see during the daily commute. Some of them can be really important as the “Fee Dues reminder” while some of them can be ignored like the daily greeting from the school admins.

Multiple Login:-Though the traditional login mechanism with the username and password is preferred by the majority of users, the One Time Password (OTP) login via SMS and Emails is the favorite of all the app users. So we have incorporated both of them in the mobile app to help you choose the one that suits you the best.

An app for each School: Imagine a scenario, where you would have an app for your school in the Android Play store/ Itunes store, that the user (parent, student, and teacher). Yes, we are talking about an individual app for each Fedena Instance as soon as the Management decides to go with the Mobile app. This would certainly speak volumes about the Schools commitment and attitude.

Custom Pages:- Since every school is unique in its own way. There is a dire need to incorporate the mission and vision of the school in the app. Once on-boarded, the schools will have sections dedicated for the Mission and vision of the school. As implementation progresses, the School Management might also need something like  Points to ponder from the Principal’s desk, can be accommodated in this too.

Leaves:- Being an employee of the organization, we have always wished to have a process, where we can have the formalities of applying for a leave from an app and get notified as soon as it gets approved. The mobile app comes with this feature too with a sweet pie chart to showcase the leave balances

 

Profile Swap:- It becomes really cumbersome for the parent to when they have many children studying in the same institution. The mobile app follows the same mechanism of Fedena, allowing the parent to switch among different profiles while being always logged in to the app.

Online Payment:-  The fees section holds utmost importance in a School Management ERP When you can do everything else through the app, wouldn’t it be nice if you could pay the fees also through the app?So online fees payment would be a real icing on the cake when using the school’s very own app. So we have accommodated this use case too, by providing a payment option for the Parents in the app Itself.

college management software

Get Your Campus Accredited with College Management Software

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What does your college management software signal to the world?

Modern colleges are increasingly using college management software in a variety of capacities – whether it is to better track potential students during the admission process, enable them to keep up with coursework and examinations during their time there, better manage tuition processing and fee receipt issual, or even helping professors implement new teaching methods in class and online, college management software is slowly becoming an indispensible part of the education ecosystem.

While the advantages of using college management software is apparent to those in this space, what does it mean to the common man? How does knowing whether a college uses college management software matter to a potential student or a parent weighing their options about which college to continue their educational career in? Using college management software like Fedena signals many things to the outside world. It works as a certification for the institution in question, signalling that this system is robust in nature, that it offers a certain standard of convenience and efficiency to its stakeholders, that it is acknowledged and accredited as an institution of worth.

For Students

Students graduating from a college accredited by college management software like Fedena emerge from their institutions knowing that they have experienced higher education in a systemic, community driven fashion. College management software allows students to track their coursework, manage submissions, sit for exams, assess their scores, and communicate with their professors and peers easily and directly. In the corporate world, this means an easier transition into a job since students have spent the last three to five years (or more!) of their lives training their brains to work in a efficient and organised fashion bolstered by their repeated interactions with college management software. It accredits a student as ready for the workplace.

For Educators

Educators experiencing college management software like Fedena for the first time might experience some regrets – that they didn’t transition to this system that allows them to empower their students and propel their teaching to the next level. Ask any teacher and they will tell you that the most frustrating part of their work is not students unable to grasp the material, testing, or the actual teaching. Instead, it is all the administrative tasks that accompany their core responsibilities. College management software helps alleviate this stress. How? From personalised communications with students, sharing coursework and setting up in-class and out-of-class projects and group discussions, and managing report cards, college management software helps professors more efficiently manage their classes – at scale! Professors can also use this to boost their own personal accomplishments. Fedena accreditation on your curriculum vitae or LinkedIn tells peers and potential employers that you are a power user of robust college management software that makes you a better professor for your students and a better employee for any modern day institution.

For Institutions

College management software is a technological tool that was essentially built for institutions. It is a no-brainer that using one provides the institution a level of accreditation that signals to the outside world that they are an educational hub that takes themselves seriously. From a robust system that can handle large volumes of applicants easily and efficiently during admissions to a tuition processing system that enables fee collection on the go, through payment processing across platforms and devices, college management system will make any college administrator infinitely more efficient at their workplace. It is also a great recruitment and marketing tool. An institution that displays its Fedena accreditation is telling the world that students, professors, and potential employees that this is not your dreary college bogged down by endless bureaucracy but an ambitious, well-oiled machine that is focused on producing the world’s future leaders.

placement management system

Five must have in placement management system

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Complete placement management system to ameliorate the alliance reputation

Institutes is a place where students enhance their skills and learn how they can stand out in a crowd. But with ample availability of institutes it has become difficult for students to identify a suitable institute for their career growth. There are several factors which affect the choices of institutes but sometimes placement process is the vital reason which tilts their favor towards a particular institution. Placement is not only critical aspect to attract good potential students, it also plays a vital role in waxing the reputation to serve better placements.

Industry placements directly from college provides an opportunity to hone rusty skills and apply them in practical situations. In turn these placements help promoting the institute’s industrial image further resulting in better recruitments and accreditations. A positive image also brings in better motivated, ambitious prospective students. To obtain these great heights a smart management system is required to maintain accurate data records, placement scheduling, student notifications to stay tuned and track the placements.

The placement in institutes was usually handled by a specialized placement team, which created management issues for students while keeping track of various interested companies. During several parallel placements miscommunication or loss of notifications was quite common which sometimes created a poor impression of either the organization or their new hires. To smooth the system and enhance the placement experience of the students, the institutes must have a placement management system in place with the following features:

Manage data
Using this system, the administrators can maintain the academic information of each students such as semester results, assignments, attendance and the demographic information is a jiffy. During placements, a recruiter can easily view this information with just a click. For future references the administrators can store the recruiter database along with student information.

Résumé registration
Sometimes during placements it is quite essential to know your competition before starting to compete for an offer. With multiple recruiters lined up, an uninspired interview process due to lack of company knowledge can ruin the chance of a dream placement. This is where a smart system comes into play, using which you can easily register to only the companies you are interested in and get real time notifications.

Tracking job application
Using this students are upto date with their job application status at every stage of the placement. This also simplifies the management effort by just posting a status and all interested students are notified accordingly.

Notification and events
During placements it’s quite annoying when you are running around to the placement cell just to get an updates on the activities related to placements such as checking which companies are organizing the placements, and other details regarding the job offer. But with real-time notifications and alerts, getting updated is just at your fingertips either via email, or other messaging services.

Collect uploaded résumé
Sometimes while applying for a placement résumé are lost in between and due to which some students miss their opportunities due to a faulty system. With this module available in the system, it is extremely easy to collect all the applications and forward them to the recruiters giving everybody their fair chance.

Fee implementation

Fees implementation in Fedena

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Covering all sections under school management in Fedena was always a priority for us. Out of all modules, fees module is very important at the same time a little challenging considering the complex fees structures followed by different institutions. To incorporate all types to fees structures followed by different institutions worldwide was not an easy task for us equally.  Our product team has worked over the same for a good quality of time to come up with the best, easiest and simplest form of Fees module in Fedena.

However, keeping in mind the correct workflow always help you to achieve a better implementation of fees. Setting up the fees and then scheduling it is always a recommended workflow. But yes, we understand every customers has their own needs and the software workflow cannot be insisted every time.

Fees setup comes in different forms. It can be annual fees set up, semi-annual set up, quarterly setup etc. Let us consolidate all these fees set up as a predefined structure. Usually, such schools divide the annual fees into various installment and then collect the fees. This is quite easy to manage in Fedena as well. For eg: If an institution collects an amount $2000 annually from the students, then it can be split into two $1000 and collect it as semi annual collection or else $500 as quarterly from the students. In such cases, the important point to be kept in mind is the way the Fee particulars are added. If the school has decided it to be a semi annual collection, it should be $1000.

We have also come across some cases where the institution has dynamic fees setup. Some students choose to pay completely in the beginning of academic year, whereas others choose partial payment of fees throughout the year. Fedena is also equipped to deal such use cases. Basically, the admin needs to set up fees for the whole in prior. This will help them to collect the full payment as well as partial payment. The Pay All fees in Fedena always comes into rescue to manage scenarios like this. When the parents comes around to make fees payment irrespective of the exact amount that has to be paid for different collection, the Pay All fees is best option the admin can rely upon.

The provision to select the fees and to change the amount to be made makes it even more user-friendly. The Overall Payment Receipts is the major highlight of this option. To see all the details of the fee payment in one single receipt is the need of almost every school indeed.

The next rare case we have found among our customers is the undefined fees system for the institutions where the fees is different from student-to-student. Many fees implementation has gone wrong when this case comes up because people end up creating a fees particular for each student and scheduling it for each student which makes the list long as well as confusing at the later point. But we always have a better idea to suggest.

The easiest way is to create one master category and under that enter student’s particulars. This will actually reduce the task to half because if you follow this you need to scheduling fees collection for one master category and not every time for every student. Even if you have missed to assign fees for student, the Manage Fee Collection option and Fee Import option are always there to help you. If you have not still gone through these option, click here to know more about the fees import hacks.

The fees implementation can be tricky and having a plan over it will definitely help you make the management in any software. Remember, it’s a bad plan that admits of no modification. Our support team is always ready to suggest you to best implementation. All you need to do is to send your concern at support@fedena.com. Our implementation experts will guide you ahead.

Meanwhile, we are also trying to upgrade the user friendliness of fees system in Fedena. The finance revamp planned later this year would be delivering a better version of fees module including different reports our customers been looking for. We will be revealing more details on the same very soon. Till then, stay tuned!

parents communication system

Why schools need online parents communication system

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In a child’s life teachers and parents, involvement is quite important for their growth and development. As the teachers are a beacon of knowledge, while the parents are a medium to gain wisdom. This partnership is therefore essential in shaping a child’s life for their steady growth, which makes it necessary for their communication to be well synchronized and periodic. The parents track their pupil’s performance and provide valuable feedback to the teachers, which helps them devise means to improve a student’s track record.

Traditionally school would organise a meeting between parents and teachers to discuss a child’s performance and ways to improve it. Due to time constraints, the interaction is cut short and the message is not fully conveyed. The meeting would usually comprise of a discussion of a student’s progress report which would consume most of the time, and the remaining time went in addressing the niceties and other formalities. Sometimes, most parents are unable to attend the meetings due to their prior engagements. To overcome these hurdles and for deeper insight about their child’s activities, every school needs a communication platform. This makes the online parent’s communication system relevant to be housed in school premises.

The below-mentioned reasons highlight how the parent’s communication system helps in better student growth in the classroom:

Examination:
An examination is a gruelling time for a student, and their parents are nervous about how their child would perform in them. To get accustomed to this tense environment, the parents get notified on their dashboard about the examination schedules and they can accordingly guide their child in preparing for the tests. They can also interact with teachers, to boost their child’s performance by getting assistance on problematic subjects.

Attendance:
Most students try to bunk classes to either look cool in their groups or sometimes just to experience the thrill. But since this can affect their performance, parents often look for ways to track their whereabouts. Using this smart system, the parents can easily view the attendance record of their child.

Fee Management:
For parents fee submission has always been a daunting task, since they mostly have to wait in long queues for several hours. Sometimes due to work timings, most parents don’t get enough time for submitting the fee, in those cases students have to leave their lectures affecting their education. But with the parent communication system, it is easy to submit fee online without getting annoyed with long queues.

Results:
For mid term exams, parents are required to sign the report card and therefore they are well informed about the results, which isn’t true for the surprise/mini classroom tests. With the result module available in the system’s dashboard screen, the parents are well-informed about their kid’s strong and weak areas.

Assignments:
With parents communication system, they can easily view the assignments assigned to their children and can assist them in completing the tasks. This creates a stronger bond between children and parents. They can also track the submissions and trace their kid’s performance according to the teacher’s evaluations/comments.

Discussion panel:
It enables a two-way communication between a teacher and the parents, which usually happens either in the case of an emergency or a pre-arranged parents-teacher meeting. But with this system parents and teachers can communicate with each other anytime and from anywhere. They can easily discuss various steps they can take to improve the performance of their wards.

News:
Parents get notified in their news box about the trending activities in schools. They are notified regarding all the upcoming events in the schools and they can prepare their child accordingly. They can also view the availability of all the new facilities, so they can be book in advance.

student management system

Effectively manage student enrollment process using Student Management System

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It’s quite exhilarating to start anew when shifting to another school in a whole new environment. Though it is an exciting time to mingle with new classmates making friends, it starts with the first step which is a tedious and exhausting enrollment process. This activity is a hassle for all the parties involved, from student to their parents and all the way to the administrative staff. This complex mechanics of a simple process is exaggerated due to age old practices involving an extensive paperwork. These outdated practices not only create the superfluous workload for the staff but also consumes an inordinate amount of time.

The existing admission process involves various steps including registration, document verification, advance fee submission, and batch allotment. Managing so many domains parallelly is itself quite an inconvenience when you are burdened with other financial aspects of the admission process. The traditional process is not only time consuming for both the parties involved but also involves several interruptions, they can either be in the form of phone calls or other urgent matters at hand. This process, therefore, is quite prone to mistakes which could result in more frequent visits to rectify them. After looking at all these problems, a much needed well-structured platform becomes a necessity to maintain these tasks in a streamlined fashion. The student management system manages all the above-discussed actions, making the enrollment process a smooth experience thereby reducing the carbon footprint to a minimum.

Below mentioned reasons highlight the reasons why the Student Management System has become an effective tool for enrolling into an institute.

Registration

In traditional institutions, where the process of registration was still not externalised to online websites, the weight of filling up various forms and keeping track of all the necessary documents was immense. The whole process revolved around making sure there were no fake admissions which therefore as precautionary measures involved practices which sometimes seemed rather strange. Using a wrong coloured pen to fill up your registration form could result in a rejection of the application altogether. But now we are past those painstaking days, and the whole process has become so easy that no longer registration process would leave the applicants in a confounded state.

Student Information

With all the information easily manageable online, the applicants can keep track of their registered information, and incase of any corrections submit them via email correspondence. In case of special notifications like eligibility for a scholarship, the students/parents can get alerts via email/sms which keeps them updated with the trend.

Hostel Allocation

Room allocation has never been easier with effortless hostel fee collection, and detailed choices of available rooms accessible directly in the application. All the various activities and transactions can happen via the application, keeping everybody accountable and well informed in case of late submissions.

Fee Management

Keeping track of payment receipts and the due dates is hard enough when you’re busy with the curriculum as well. So, with the ‘Click to pay’ feature not only it is quite easy to avoid long queues but also keep track of all the payment history and scheduled payments.

student information system

Building agile institutions with a student information system

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How a student information system can revolutionize your school

With student populations in our schools growing in size and diversity, the processes that helped manage them have rapidly become outmoded. Expecting to know the details of every student in your school off the top of your head is no longer a feasible ask. Even well into the academic year when most teachers and administrators feel confident in their knowledge about their classrooms, mistakes can be made with an ever-expanding student body. Human memory is fallible, and relying on it to recall student details is unreliable at best and dangerous at worst.

A student information system help addresses these issues. But what are they, exactly? Simply put, student information systems are management information systems that are dedicated to managing student records for educational institutions. They are a one stop shop for students, teachers, administrators, and parents alike to store, maintain, and manage all sorts of student related data. Student information systems help not just with record maintenance but also decision making that affects day to day schooling.

Here are a few ways they do that:

Maintain vast quantities student related information

A robust student information system can really make an administrator’s day markedly less stressful. These platforms help organise all types of student information – from biographical, to classroom related, to financial and administrative records. Administrators are able to nimbly store and quickly access the information they require, which makes issues – such as issuing an attested marks card to sending tuition payment reminders – that much easier to address. Educational administration becomes much smoother with a properly managed student information system.

Improve student communications

A student information system can make schools more accessible. From managing the admissions process to a dashboard that securely and confidentially publishes grades and exam results for each student, a student information system helps improve communication between pupils and their schools. An educational institution can often feel like an overwhelmingly impersonal entity and a pain in the neck to deal with when it comes to accessing information. A good student information system helps mitigates these systemic issues.

Keep track of student life cycles

A student information system can often seem like a recording of the student’s lifetime at an institution. Right from admissions to beyond graduation, a student information system is maintaining an unobtrusive record of every student’s data in a secure platform. Potential students are on-boarded during the admissions process and are dovetailed into the system via online enrollment and class schedules once they are admitted. As a current student, class schedules, absentee records, and a record of student communications are maintained. Even after graduation, a student information system handles class grades and qualifying examinations records that they might mean when applying for higher education or a job. A student information system is a reflection of a student’s lifetime at their school.

Provide increased support to parents

A comprehensive student information system is not a mere maintainer of records for an educational institution. Parents of students have access to information that help them manage their child’s educational lives more easily, in addition to also providing them support in something as small as managing the logistics of ensuring they have a smooth schooling experience. From interfacing with accreditation boards to ensure all official certification comes through smoothly upon graduation to linking up with transport and canteen services that ensure that a student’s safety and health is being looked after, a student information system provides what parents need the most to reassure them that they are doing the best they can be their child – peace of mind.

Education ERP

3 secret tips from Fedena education ERP software

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The education ERP software gives a multi-campus resolution. Over a period of time, it is used in education research. There are multiple features that help you in making the work easier such as administration related work, maintaining student fees, library, dashboard, student’s online exams, generating automatic timetable and sending notifications to students, parents via email and SMS and much more.

Fedena is one of the leading education ERP software that is helping the user to make their work easier. It includes the process starting from pre admission of students to managing fee structure to their online examination management. However, the roles provided for the users has to be evenly managed for the necessary actions to be fulfilled. the implementation of Fedena, the user gets confused in the selecting few options. We are here to help you on to solve some of the common confusing terms which many of our customers have encountered.

Default Fedena Dashboard and Data Palette:
Consider a scenario where the user would like to view the daily activities such as birthdays, events, examinations, discussions in the dashboard. In such cases, Fedena consists of the consolidated dashboard known as Data Palette which helps in viewing the activities within the dashlet. The user gets an insight of what all activities are happening in the institution on that day while logging in to his/her account. Also, the user can also switch the dashlet to any other date. To know more about the consolidated dashboard over here.

However, the other dashboard which the institution get by disabling data palette module is a normal dashboard in which the module icons will be visible. This one will be easier for the admin user especially to navigate core modules in fedena rather than surfing it in the menu option.

Accounts panel and School Admin Panel:
The Account panel will act as a key to create and add the fancies to the school. You can refer the Fedena video links to know more about the activities carried within accounts panel. This is the panel where the schools are created, SMS and Email settings, payment gateway settings are done.

However, the School admin panel is where the school details are managed such as student entries, employees entries, exams, timetable etc. The admin panel will act as per the structure of the school and the roles provided for the user. Our support portal will help you in understanding more about configuration and implementation process.

Subject Association and Work Allotment:
Teachers can set the news and information about the curriculum related to their subject areas and links to learning resources. Hence, the subject association will be the basic criteria for an employee to identify the subjects handled and the actions to be carried. This can be set in various situations. When an employee has joined, a subject can be assigned immediately or even when a timetable is created the subject association can be set. Hence, the Fedena has brought 2 different option with name “Subject Association” and “Work Allotment” that does the same job. A user can opt any of the mentioned options to set the subjects. When the comparison between the two option are made the most efficient and preferable option will always be “Work allotment”. This option will allow the user to view the number of classes available for the employees as well the overall Allotment structure of the employees for the batch. This is available within Timetable module where a user can access by following the subsequent:
Breadcrumb, Menu >> Academics >> Timetable >> Work Allotment.

admission management software

The 4 must-haves in admission management software

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How to build truly comprehensive admission management software

From parents starting to queue up at unbearably early hours during chilly winters to ridiculously hard interview processes to gain entry the top nursery schools in the country, everyone has their very own admission story. With each passing year, the standards seem to get tougher and the process more arduous for anxious parents and precocious students.

The hidden admissions lore, however, lies with educational institutions. Admissions season has resulted in stories that education professionals can dine out on for years to come – ask any teacher or school administrator to be regaled with the latest. It is not just about the rising demands from parents and students, the increase in global competitiveness or the increasing practical burdens (like every expanding populations and ever decreasing resources) that plague institutions…the process itself becomes increasingly arduous with each passing year. Even a local nursery school has to cope with the unforeseen scale and magnitude – from the number of applications to the selection process to building an ideal roster of students, to their onboarding. It is a full-time job in itself, but only a small portion of what schools have to do in their year.

Admission management software, of course, has mitigated some of this stress by automating a lot of these processes, but there is always room for improvement. Broadly speaking, here are the four basic elements any good admission management software must have in order to truly benefit our schools and help them build a great graduating class for the future:

Applications

Any admission management software begins with a robust, but easy to use applicant tracking system. This system must cater to the needs of the parents, the students, and the administrators in charge of admissions in an equally comprehensive fashion. This is the first introduction a school and their potential new student will have to each other, so it is important that not only collects all the information a school requires to make informed admissions decisions but also enables the student to put their best foot forward.

Processing

The processing of an admissions application after submission is one of the most undervalued aspects of the admissions process. This is likely due to its invisible nature – it is a step that is not public facing and thus remains shrouded in mystery. Often, this also means it is given the least importance by developers, since it is assumed that administrators will just cope with systemic idiosyncrasies. However, having admission management software that is flexible enough to work with differing internal processes and easily used by various internal stakeholders = results in the focus remaining on making good admissions decisions, rather than wasting energy on coping with cumbersome systems.

Admissions Decisions

The final decision being communicated is an emotional one. While parents and students hedge their bets by applying to multiple schools, there always lies a shock in the moment an admission decision. Ensuring confidentiality, neutrality, and finality in the communication of an admission is non-negotiable – and is best accomplished through the use of technology. Multiple private communications at scale are made possible through the use of admission management software, all while ensuring that the dignity of an applicant remains intact.

Onboarding

Hurrah – a positive admissions decision has been communicated and the student has accepted! This last mile is often where admission management software falters. Moving a student from the applicant to the enrolled student is not a mere click of a button to change their status. Making a student feel welcome can begin right here – from including them in classroom or course groups, to sharing course material in advance, to online introductions to teachers, administrators, and fellow students can start off right in the admission management software. Why figure out how to cope with the first day of school jitters when it could instead spent hitting the ground running?

student management system

Advantages of Student Management System

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We as humans have evolved from being wild cavemen to the well-sophisticated populace, which is largely because of our curiosity and our eagerness to learn. Therefore, through the ages, the education system has constantly been evolving to accord us with knowledge essential to not only remain as the dominant species but also make the world a better place. Therefore, to keep up with new modes of information and new channels of education we need to evolve our education system by automating the traditional ways and bringing more structure to the curriculum. Managing an educational system requires careful planning and time management on everybody’s part, and therefore the automated management system has become not only a norm but a necessity in today’s world. These smart technologies improve the efficiency of teachers to educate their pupils in most unique ways bringing out the true creativity in them.

With an enormous amount of information available on various channels and such little time to grasp it, time management becomes much more crucial. The same goes for an educational organization trying to manage a crowd of students, with efficiency and effectiveness only a system can provide. With such requirements, it comes important to include a managing tool to save everybody’s precious time. A student management system brings in various features like admission, attendance, fee collection library, examination, timetable, transport tracking, student performance report etc. All these are low complexity tasks which require high accountability and accuracy, therefore these tasks can easily be delegated to our lesser counterparts; the machines (or software’s). Student management system has become an essential part of school management, offering efficacy where it matters.

These systems provide a 360-degree view over the students, to manage their various needs and tracking their educational performance. A single platform can offer an access to all these elements and aid in tracking the data on the fly. Fedena with such extensive features is a web based software which can be accessed from anywhere and at any time.

Some significant advantages of the Student Management System:

Smart management of student’s data
Students fees, examination, transports, library facility can be accessed directly using a unique identification number per student. This can be used by a student or the management for tracking their schedules/dues.

Avid student performance
Every child can now focus on their education, rather than running over to the management/administration to access their records. This gives them ample time to work on their weaker areas, achieving more than ever before.

Streamline and simplify everyday tasks
Dashboard helps in reminding which activities an individual needs to perform and which of them are already done. It gives a unified view collecting all the useful data in a single screen, making sure everything important is highlighted. This results in a better productivity and growth with minimum effort.

Improves communication
Not every student is as open in the classroom as some of their classmates, this could be either because of limited time or because of their hesitation while asking a query. With a discussion panel built into the software, they can ask away all the queries their heart desires. Having an alumni tab lets the students stay connected to their seniors who have already gone past the educational heights, and can further be useful while seeking assistance when they are out in the open world.

Universal access with ease
It is not only available for students, but also for teachers, parents, and other institution employees. Where teachers can manage their classes, students attendance, assignments, and other tasks, while the parents can keep a hawk-eyed view over their young ones using a single unified platform. This gives them better control to not only keep their tasks organised, but also reminds them who needs more attention.

School ERP software

Building Better Schools with School ERP Software

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School ERP Software can bring about institutional change
 
Discipline and organisation are the two tenets that form the backbone of any smoothly functioning institution. Nowhere does this hold more true than the controlled chaos that a school is. From managing the cesspool of adolescent emotions of their high school wards to ensuring that not a single ball is dropped on the administrative front, an organised school is a functional one.
 
It is no small responsibility – student success is dependant on the seamless running of the systems that nurture them. It is not an easy responsibility, either – the number of stakeholders to be managed, and the many small spanners that get thrown in the works, are countless.
 
Administrators are one of the key stakeholders and often at the forefront of the battle to manage systemic issues or problems that crop that affect the day to day functioning of the school. From the repetitive tasks that can get monotonous to the unexpected issues that crop up, the machinations of an administrative professional’s task in an educational institution are often invisible. Only when things fall apart are they given any notice and by then it is not to thank them for how hassle free things have been so far.
 
Institutions that want to make the lives of their administrators a little easier would do well to invest in school ERP software. Not only is this piece of education technology a financially sound investment, it institutionalises processes, reduces labour costs and allows for things to be more universally accessible by moving away from the pen and paper days of yore.
 
Fragmentation of information can be the downfall of any institution, and school ERP software helps eliminate this loss of valuable know how. Knowledge transfer becomes less person independent and thus less prone to errors.
 
What are some top level administrative tasks that the right school ERP software could take over today? Here are three that Fedena excels at:
 
Easy Fee Collection
 
The generation of fee invoices and fee receipts is a time and labour intensive process, especially when one takes into account that different students are in different bands. When one adds in additional fees, scholarships or awards, and waivers or other considerations granted on an individual basis, it can get a little more than complicated. School ERP software like Fedena can help your school’s administrator’s set up rules that are personalised to each student or student group. Fee invoices and receipts are generated automatically, and parents have the ability to pay their child’s fee any time and from anywhere, even on the go through their mobile phones.
 
Easy Report Cards
 
Report cards are the first tenable communication between a parent and teacher about their charge’s school performance. Being able to track student progress over different time periods, for different courses, or for different competencies gives everyone a comprehensive view of how they are doing. School ERP software like Fedena allows students and parents to not only keep continuous track of their coursework and grades but allows rules to be set for how report cards appear to allow teachers to best convey how a student is performing that year.
 
Easy Student Records
 
From classnotes, coursework, assignments to disciplinary records – a student file can start to get quite cumbersome as he progresses through his education. School ERP software allows administrators to maintain vast swathes of information on every student in their school, allowing parents and teachers to keep track of the growth of a child in their school. It ensures that every student received the personalised attention they deserve, but easily – at a click of a button – instead of being yet another bright mind slipping through the cracks.