school management software

Manage online registration using school management software

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There is a good reason why school management software is so important nowadays. One of the reasons is surely the whole gamut of features it comes with. These features of course not only make life easy for the students but also for the school administrations. While talking about the various benefits of the school management system it is important for us to discuss the importance of the convenience of the online registration process. When new registration starts,  it becomes imperative to provide online registration platform for the students to enrol. As everything on the single platform not only speeds up the whole process but also for administrators become easy to track all details in real time.

So here are a few features and benefits of online registration using the school management software.

Unique ID for all students

The beauty of online school software is that it provides the student with a unique ID. Once the student starts the online registration process he will need to fill in the required details. After he has completed this step successfully, the school management system will generate a unique ID for the student which will be required for all other communications with the school further down the line. The unique ID establishes the fact that there can be no duplication of student’s data. The unique ID also helps in identifying a student’s academic data very easily.  The eLearning platforms are making it easier and simpler both for the students and the school.

Admission management using school management software

It is needless to say that the process of admission is exceedingly pivotal. The data management at different steps becomes quite unmanageable. However with the introduction of eLearning and the online enrolment system it has become unbelievably easy. Whether it is managing the registrations or following up of the process, school management software does it all. the software has been designed to provide facilities of the admission manager to streamline the registration process.

With this software the students can inquire about an admission process, fill-in the online form, pay registration fees online and also track the current status of the application. The school management software can configure the different levels of the registration process as per their requirement. The software also enables the school administration to set up the auto allotment of interview schedules.

More features

The online school management software comes with more interesting features. Apart from the registration, the school administration will have the authority to track and check the number of admission enquiries and registrations done. This helps in the decision-making process where the applications are compared, accepted or rejected as per the norms of the admission criterion. The date also helps them to analyze and prepare statistical reports on the schools online application process. The number of enquires made, registrations are done and withdrawals made will help in the analysis.

Some of the quick features of the school management software include:

  • Online application form
  • Capturing application data
  • Tracking application status
  • Allocation of seats
  • Managing documents
  • Managing offers given out to students
  • Configuring admission rules
  • Seamless communication
  • Automated notifications to applicants
  • Payment of fees
  • Registration and enrolment
  • Scheduling of interview

Mobile apps for schools

A lot of schools nowadays are developing mobile apps for the students. This is making the process of payment of fees even easier. Smartphones are quite common these days and with a mobile application, the parents/guardian or the students can pay their fees anytime and anywhere. The mobile apps are also helping the schools to deliver important notifications regarding session beginnings, exams, interviews and other processes involved. With the help of these mobile applications, the students can get information regarding the admission criterion.

It is a completely secured system

The school management system software is designed and developed using the latest technology. The eLearning platforms use the best and most advanced package to develop a highly secure system that will help keep the students secured. Student’s data is crucial for any school and thus keeping it safe is imperative for any school. It is not only passwords that protect the system, but biometric locks are used too. Only the authorised personnel of the school will have access to the vital data. The technicalities of the software make it robust and free from any malware.

Recap: 5 Simple Tips For Hiring The Best Teachers For Your School

The benefits of the school management software

The three most important benefits of this software are:

  • Simplified admission and registration process – the online school software helps in streamlining the process of admission for each school. The total system can be customized as per the school’s requirements. The total system is automated and thus no one needs to calculate, arrange or sort data. The authorized person of the school can view the students’ profiles to know registration history. The system is capable of processing multiple student profiles at once.
  • Real-time tracking of applications – Since this system of school’s software is totally online it does not require the use of paper at all. The admission process can be tracked online in real time without printing any document. The system helps the school to customize the form designs, it’s input fields so that the admission process is done as per the criterion of the school. The authority can track the applications and its count real time as the admission is going on.
  • It is a better experience for all – The user will surely have a better and fulfilling experience while using the online application process. Even the payment methods are easy, robust and quick that uses the latest e-commerce technology. The school management software provides the flexibility of using multilingual forms for admissions. Thus this system can be used in schools where regional language is used for communicating with the students. This system definitely reduces cost both for the schools as well as for the students. It also optimizes the use of resources and speeds up the process of registration. The software can also analytics and thus can help in the decision of accepting and rejecting proposals.

It can be fully customized

No two schools in the world are exactly alike when it comes to the way they operate and the processes and systems that they follow. A lot depends on the size of the school and that is why their needs and requirements would be different as well. No matter what it is, with good school management software, the school authority can shape the system as per your requirements.

With the help of systems such as these, it is possible to change and modify all the various stages of the admission process of the school. The requirements from each stage could be different and with a good school software, it is quite possible to design the stages to meet those requirements in the best possible way. The school authority can also publish important details such as seats and criteria for admission in case of various courses. At the same time, grades – especially in the admission tests – can be brought out as well so that students can know whether they have any chance of being admitted to your school or not.

Facility to record previous educational details of a student

When a school has a high-class school management system they become more confident in areas like maintaining previous academic records of students that are new to the institution. It could be that a student has enrolled at your school from the 11th standard – in that case, the school can keep all the records of that student, especially ones of the 10th standards, in their database. Similarly, if a student has been there with the school right from the beginning then the institute can have all the records whenever they require them.

Integration

One of the major benefits of systems like school management software is that they make integration of various departments in the schools really easy. This means all the departments in the school have access to data being maintained by others and can access it as and when they wish to. It is this seamless integration of all the different arms of the school that can be called the true hallmark of these systems. With so many features that are not only helpful but also simple, it becomes imperative for all schools to install this software.

High-quality reports

A system like a school management software can generate the very best reports out there in terms of quality. They come with features such as charts that help the school management in getting necessary insights into the students that they want in their school and the ones they do not. The school can also take a look at the number of seats that have been allocated to each section and how well the entire system is being utilized.

Thus, if you wish to manage your admission with a school management software then the best way is to go for Fedena which is simple, easy and very flexible to match up to your expectations.

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School ERP System to manage and enhance Parent-Teacher Communication

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Technology has changed the way that schools communicate with parents. While a few years ago – the school diary was the only way for teachers to update parents about school activities. However, today the web-based school management software has created an array of tools to enable teachers to interact with parents and create an advantageous learning environment.

In any given school, the teachers and the administrative departments are busy with numerous activities such as management of school timetable, school fee collection, management of school cleaning teams etc. Often keeping parents updated and parent communication slips under the school teachers radar and gets relegated to only the essential must-know details. But most parents like to stay aware of all the day-to-day activities of their children. In this scenario, an online school ERP system is the best solution that will help schools efficiently manage the parent and teacher communication.

Below is a list of ways a school ERP can help parents stay connected with schools
  • Schedule PTA meetings using the school ERP software

Using the school ERP software, you can alert parents about the upcoming parent-teacher meeting dates so that parents can block these dates for school. Any changes in the time or date of the meetings can also be quickly shared with the parents, thus avoiding any miscommunication

  • Access to progress reports

Parents, today like to stay updated about their child’s school performance. Instead of waiting for the annual report card day, an education ERP software can help parents get real-time access to the child’s in-class performance. This ensures that any gap in student’s learning and understanding can be identified immediately and parents can help with the required tutoring before the gap becomes a critical problem.

  • Stay updated on your child attendance reports

Using the web-based school management software, parents can stay updated on their child’s attendance report. The education ERP software can send automated text messages and emails so that parents can be immediately alerted if their child were to miss a day of school or college.

  • Stay updated important announcements

Instead of relying on the age of system of communication through a paper, the school ERP software can send messages to the parents about all important school updates. The school can even schedule automated reminders, closer to the date to prompt parents to complete essential actions such as payment reminders, permission reminders.

  • Live bus tracking

We live in uncertain times and many parents want to constantly stay updated on the whereabouts of their child – including the times they travel to school or travel for school trips and picnics. An online school ERP system shares a detailed route map with parents and alerts them when the child boards and gets off the bus. It also sends alerts to parents when the vehicle is speeding or meets with an accident.

Today there is plenty of research-driven evidence that has proven that family involvement in a child’s academic life is a key predictor of a student’s success. Various experts believe that a positive relationship between the parent and the teacher has a resultant positive influence on a child’s future success and growth both in and outside of the classroom

Building this bond can challenging as schools as well as parents are often juggling with a shortage of time and resources and committing to that extra effort of establishing consistent communication is often a burden for both parties. However,

Using an education ERP software is one of the best ways to incorporate the latest technology and keep parents updated about home assignments, school events, educational strategies and children’s academic as well as non-academic performance.

Recap:  What is Online School Management System? Some key features you must know

This constant communication with the parents is also beneficial to the school and the teaching staff in a number of ways
  • Parents feel connected to the school

When the parents know what is happening in the school through the online school ERP system, they feel more connected to the school. This connection and trust goes a long way in ensuring that the parents do not change the school of the child in the latter years

  • Parents can contribute creative ideas

Communicating with the parents is a great way to encourage them to share their ideas on what will work for their child and help the school function more efficiently. This parental feedback is one of the best ways to create a school that helps bring out the best potential of the students

  • Parents can volunteer in the schools

When parents are updated on the needs and volunteer opportunities in the school, they are more likely to participate and be active volunteers to help meet the needs of the school.

  • Address and resolve parental anxiety

Watching their kids step into new schools often fills some parents with anxiety and they may be overwhelmed then with various questions and concerns about the well-being and safety of their child. Creating and sustaining open communication with your child’s parents using the school ERP software can diminish this anxiety and help the parents as they see their kids settle in the school environment

Parent-teacher relationships are not built overnight. To create strong parent-school relationships, one needs to invest the time and effort. Using a web-based school management software schools can create an environment of consistent communication, meaningful conversations, productive collaborations, creative problem solving, most importantly, trust.

While schools and class teacher are experts in teaching, parents in expert in their children. They have an innate understanding of what stimulates their child, what motivates them and what bores them in the learning and schooling process. Through effective communication using the online school ERP system, parents and teachers can together shape the academic future of their children as well as impact the values and educational philosophies that will aid in the better education of their children.s

online school management system

What is Online School Management System? Some key features you must know

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Some online school management system features and functions you must know

You wake up to the buzz of the alarm from your phone, check for news, before figuring out the best route to your destination using Google Maps. You stay connected with friends and family through messaging services and when you get home, you wind down by watching your favorite show thanks to your chosen streaming video service provider. It’s undeniable that technology is now seamlessly integrated into the fabric of our lives.

The target market for most technologies is younger people. These are early adopters who intuitively understand and use technology in new and imaginative ways every day. So why should it be any different at school?

The use of email and messaging groups are par for the course and we have alumni events being organized on Facebook – the connectivity promises we’ll always stay in touch. So why do so many high tech schools with high tech students still seem to rely on an archaic way of doing things? Isn’t there a solution that would replace these outmoded processes?

What is online school management system?

Simply answered – yes. Online school management software is the solution to a lot the issues arising from outdated processes and functions that plague today’s educational institutions. But what is online school management software? Simply put, it is a piece of educational technology that helps you automate everything in your college or school. Think of it is an all-in-one administrative assistant, finance department, record keeper, data analyst and report writer for all your needs. It is your most capable companion in running your educational needs and a handy resource in your day to day decision making.

These might seem like a tall order, but the robust nature of a flexible online school management software, like Fedena, will be able to do all this and more. It will soon become an inextricable part of your educational journey.

Who is online school management system built for?

It might seem like online school management system is a boon for school management and administration. But its uses are not limited to an audience of one! Teachers, students, and parents are all stakeholders that benefit from this piece of education technology. The effects of a well-run school are bound to extend to the very people who keep it going. Online school management software is not just a tool handy for non-education staff but has features that directly benefit those more directly involved with the teaching side of things.

How? Read on to learn more about some key features of the online school management system software and how they make everyone’s life easier.

Recap:  Why school management system software is the most trending thing in education industry?

What are some online school management system software features to watch out for?

Will every online school management software brings its own strengths and challenges to the table, there are some key features your pick should have? At the very basic level, your online school management software must offer an easy-to-use interface, robust system to take on the challenge of running an educational system, and the flexibility to adapt to changing needs.

Some other key features to look out for are elaborated on below:

School management features:

At the very outset, your online school management software must be able to comprehensively handle your educational institution’s processes. This involves everything, from admissions to transfer or leaving certificates issues to students graduating from the school. An online school management software like Fedena will be able to automate processes like timetables,
transport, admissions processing, onboarding of new students, scheduling of classes, attendance, school events, calendaring, and so on. This is the very basic thing you must expect from your online school management software.

Parent-teacher collaboration:

It takes a village to raise a child, the maxim goes, and the case is no different in school. It is not the sole responsibility of a teacher to educate a child – parental support plays a huge role. So how do we make sure these two important stakeholders are on the same page? Through easy and consistent collaboration. And how do we make this possible? Through your online school
management software, that allows for one on one communication, remote monitoring of the child, easily accessed logins for parents to monitor teacher feedback on class assignments and exams, dashboards that announce school alerts, etc.

Fee management and online payments:

One of the most time consuming and headache inducing factors of running an educational institution are fee management. But your online school management software can reduce this burden on staff! With highly robust, yet flexible backends, fee management systems can be easily set up to suit every student’s needs. Build custom fee bands that take into account individual deductions, fees, fines, and scholarships awarded to students. Help parents pay swiftly and easily with online payment processing from any device. Finally, generate a fee receipt of the records swiftly within the same online school management software.

Gradebooks and reports:

Goal oriented and personalized teaching has increasingly been found to more effective for students than anything else. A huge factor in this is a continual assessment to keep track of student progress. With online gradebooks and one-on-one feedback made possible by your online school management software, parents and teachers can easily keep track of their scholars’ progress at school. This helps course-correct in real time, watch out for budding problems, and address issues in a timely fashion – all to help students achieve their educational goals!

Timetable, attendance, and scheduling:

Good results arise from good preparation. Keeping track of student attendance, scheduling classes and having an easily accessed timetable is key to ensuring students remain well-organized and on track. Your online school management software will help with all these tasks, allowing your student to keep their eye on the prize.

Online examinations and assignments:

Exams are a necessary metric that helps students evaluate how well they have realized their learning goals at regular goals. But why add to the stress of an already tension inducing event? Easily accessed from any device, timely grading, and private communication of feedback through your online school management software is key to encouraging students to see exams as a tool to help them improve.

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Why a developing nation needs inspired teachers?

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Students are considered the future of the nation akin to the teachers who are the architects. Like parents, teachers play a vital role in blooming a student’s life. They are the mediator who passes on their valuable knowledge to the students to prepare them for the future. But it’s a cliché that in most of the developing countries, teachers don’t get the recognition in contrast to the other professions such as engineers, doctors, and others. This not only dampens their passion for teaching but also wanes the productivity which directly affects the school’s and student’s success.

Nowadays, the young generation views teaching as a low-level profession pursued by professionals having no recognizable talent. This has become the primary reason for the stagnation of the growth of developing countries. If those nations are ambitious enough to view themselves as a recognized country in the future, then they should be focussing on creating a solid educational platform for the young generation to prosper and participate in the nation’s success. To be able to achieve such heights, having better teaching professions is paramount.   

Here are the top 10 tips to implement in your institution for improving the productivity of the educators:

  • Professional development course:

Encouraging teachers to join the professional courses, webinars, and workshops, help towards raising their critical thinking level, acquiring the valuable knowledge and ideas, and get a chance to meet various people with whom they can exchange their thoughts and conceptualize further ways to spice up the teaching.

  • Complimentary snacks:

Continuous teaching hours for the educators can be equally exhausting as the students, and they need to recharge themselves to be able to keep the excitement and enthusiasm alive in a classroom. Snacks and beverages along will conveniently organize breaks can be the energy booster they’d need to keep themselves focussed in the teaching halls and come up with exciting ways to make the learning more interesting.

  • Accolades and recognition:

Everyone feels delighted to be appreciated at work. In institutions, the teacher’s performance can be evaluated by the progress of their students. Therefore, if the students perform well under a teacher’s guidance then it is the institute’s responsibility to accolade the teacher’s contribution. Other tutors feeling a sense of competition would focus on their teaching as well, to be equally recognized. Though, the institution should also be aware of falsified results to gain recognition on teacher’s part.

  • Brainstorming sessions with the principal and other teachers:

One problem may have various solutions but how would you choose which is the best fit? Brainstorming is a technique in which various member from same organization share their ideas and then after the exchange, an optimal solution is arrived at. Similarly in institutions, to improve the productivity of an institute and progress of students, everyone has various opinions. Monthly schools can conduct brainstorming session where teachers and other decision makers can share their views and with intelligent conversations can arrive at a solution.

  • Set an instructional objective:

Students should be able to perform a task if the skills to perform it has already been imparted by the instructor. As an example: at the end of a course, students should be able to solve problems related to the course. Acquiring such teaching abilities are either natural for a teacher or is learned over vast teaching experience, and therefore requires their dedication and planning. But such objectives are necessary to ameliorate the efficiency of the teachers.

  • Technology usage while handling the classroom activities:

Technology is evolving day by day and its applications are present in every kind of industry. Currently, the market is flooded with software to simplify and automate the academic and administrative activities of the schools. Tools like school management software help teachers in managing the attendance, assignment, conduct online examinations, track a student’s performance, check their payroll, online apply for leaves, etc. Using such software speeds up the process of managing the academic activities to bestow them the ability to focus on more important tasks.

  • Organize day trips:

Fun activities, movies or trips is exciting for everyone. Such kind of activities improve the bonding between the colleagues, reduce their stress and give them a chance to know each other in a better way. These outings make the employees feel happy and relaxed.

  • Month-end birthday celebrations:

Celebrating birthdays at your working place with colleagues can make you feel nostalgic. Such celebrations improve the camaraderie between fellow colleagues.

  • Social networking:

Networking on social media channels is a trend which has grabbed every generation. Teachers can easily connect with their students and improve their learning experience by sharing classroom notes, talking about trending topics and sharing other visual aids which intrigue the students and boost their engagement towards learning. The instant notification on social media channels about seminars, conferences, and other development workshops helps them socialize with their students while offering them up-to-date knowledge.

  • Quarterly performance evaluation:

Periodically evaluating the performance of instructors sometimes becomes controversial but this gives an insight on the gaps in teaching. It would be fair to reward their contributions based on their teachings, progress of their students and relationship with their pupils.

school erp software

Attendance Tracking Made Easy With School ERP Software

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Check attendance tracking off your to-do list today

No school day starts without the sonorous voice of your class teacher taking attendance. With name after name being called, taking roll call is an inextricable part of the school experience. But what is its purpose? Roll call – or attendance tracking as education technologists are starting to call it – isn’t just another mindless exercise in futility. Beyond the practicalities of student discipline, attendance tracking gives educators a better picture of how their student is doing in class.

Attendance tracking allows schools and educational institutions to make better administrative and financial decisions. It also allows schools to have a good gauge on that ephemeral thing – student interest. Are students interested in a particular class? Why or why not? Do we see
better attendance for certain teachers versus others?

How do class timings affect attendance?

These are all questions that are easily answered by data emerging from student tracking. Showing up is the first step to success. This oft-quoted management maxim holds true even in the classroom. Attendance tracking helps assign a number and make it a metric. An important step in an increasingly digitized world.

What is the role of education technology in attendance tracking?

Education technology has essentially automated the process of roll call. Attendance tracking modules or products allow teachers to swiftly and efficiently track student attendance to classrooms with dramatically reduced time and effort investment.

Attendance tracking becomes an automated task where students are marked as present by the system with minimal human interference. The right technology also allows the appropriate checks to remain in place. No more bunking off with the guarantee of proxy attendance!

A simple parallel familiar to most professionals would be the swipe cards used to get into a secure office. The data collected from these swipes helps administration track your whereabouts and keep track of how many leaves you take a year in an unobtrusive manner.

Most of us swipe through to our offices without a second thought.
Attendance tracking is similar, with the appropriate checks and balances in place. It is a now intrinsic part of the education technology ecosystem. Are you ready to get on board?

But why do we need attendance tracking software?

As is the case with many process driven tasks, attendance tracking is prone to human error. Lack of attention from a student, lackadaisical attitudes in the classroom, and even something as benign as not being able to shout over a noisy classroom can result in improper tracking and
inaccurate attendance data.

A human error affects other aspects also. Maintenance of credible logs, an accuracy of records, and keeping track of transferring students is a dull and time-consuming task – one that teachers should not be burdened with when they have the vital job of teaching to get to.

A third thing to consider is the feasibility of attendance tracking in an increasingly virtual world. How would the traditional method work for online classrooms and MOOCs? It is wasteful and confusing to spend valuable class hours across different schedules taking roll call via chat or voice.

Attendance tracking software nearly eliminates these issues. We are no longer reliant on humans and their fallible to track something like attendance. This not only ensures accurate data that aid in the making of financial and administrative decisions by management, but also frees up valuable teaching time for teachers.

In the case of students, it helps teachers and management focus on incentivizing attendance, rather than a system based on penalizing missing students. Data gleaned from attendance tracking could give rise to interesting trends – from one where students are delayed for a specific amount of time, thanks to an inefficient logistical set up perhaps or even if a teacher isn’t meeting teaching goals and keeping students engaged. Schools have a lot to learn from attendance tracking systems.

In this economy, where data is king, educational institutions would do well to capitalize on the wealth of information in hand. Fedena, for instance, empowers schools to create highly readable reports to give us insights into student behavior.

So, how can a school ERP software come into play?

Despite its undeniable advantages, some administrators will still balk? Do we really want to invest in another piece of technology when pen and paper seem to be doing the job?

To start with, examine whether it really is. What are the inaccuracies in reporting that is being overlooked? Are you really using the data gleaned from roll call in any meaningful way?

Attendance tracking eliminates many of these starting troubles, as we have discussed above. But the best part is that it is already a part of your school ERP system. If it is not or you are still considering options before taking the plunge, consider trying out Fedena – we promise a premium experience.

Attendance Tracking – The Fedena Difference

But why Fedena and not any other school ERP software? We have waxed eloquent about the distinct advantage using Fedena provides. But when it comes to attendance tracking, Fedena is not just efficient but also helps you capitalize on this data in new ways. No longer is this just a disciplinary tool wielded by hassled teachers, but a way to inspire teachers to improve their curriculum and spot student issues before they get out of hand. Be prepared is not just an old Boy Scout motto, but a code to live by, especially when it comes to education.

Still not completely convinced to give it a shot? Perhaps we should sweeten the deal. We recently launched some new features that allow for increasingly customized attendance reports and easy transfer of students on attendance rolls for more accurate tracking. With Fedena, you not only automate a time-consuming process, but we give you some pointers on how to use your new-found resources to best serve the people who need it the most – your students.

Fedena’s attendance tracking feature ensures that no student slips through the cracks. This seemingly mindless task gains new respect and importance through its elevation via the right platform. Attendance tracking will help students be more than just another face in the crowd.

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Top 6 benefits of student management system

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The first significant advantage of a student management system is that as a school you are able to keep proper track of data related to students. This includes areas such as fees being paid by students, examination records of the students, transport facilities being provided by the school and availed by the students, and usage of libraries and other school facilities by the students. As a school, you can access all this data and more by using a unique identification number that you have provided to a student. In fact, apart from management people like you, students can use these systems in order to keep track of their dues as well as class schedules.

With the help of this system no longer would your admin guys need to type in all the data of the students as well as others in the school on excel sheets for long hours! It can all now be organized in a format that happens to be simple and accessible to one and all. This also means that you would be able to access data within a few seconds, something that would not have been possible without such a system in place.

Better performance by the students

When you have a good student information system in the school it helps the students perform to their fullest potential. You may be wondering how! Well, the answer is simple. Such a system lets the students focus solely on their primary responsibility in life – studying. No longer do they need to come to you – the management or the administration of the school – for their records or any other thing that may bother them. This means they have all the time that they need in order to work on areas where work needs to be done.

This, in turn, helps them achieve them a lot more than what would have happened otherwise.

Simplifying and streamlining all the tasks

In most of the cases, a student tracking system comes equipped with dashboards, which makes it easier for you to track what work has already been done and by whom, and what work needs to be done and by whom. The best part of all this is that you get all the necessary information on a single screen, which helps you get the best possible view.

These systems also work in such an intuitive way that all your important work is properly highlighted. This improves your productivity much better than what you could have imagined. This also means that you are able to grow as an organization with very little effort.

Better communication

It is unrealistic to assume that every student would have the similar interaction level in a classroom. No matter how friendly the atmosphere in your school is there would always be some students who would hold back for some reason or the other. This is where a student online system can come in so handy by helping up the doors of communication between one and all.

There are so many reasons as to why a student might feel hesitant to ask those questions in a class. One of them could be because there is not enough time in the class. They may also be apprehensive because they fear that their classmates may make fun of them. The beauty of the school management systems these days is that you have discussion panels built into the software itself. It is on platforms such as these that the students can ask as many questions as they want to and clear all the doubts that they have.

Quite often these systems have alumni tabs as well, where the students can stay in touch with their seniors who have left the school and get valuable help from them in educational matters. These people are ones who have already been there and done that, and as such their experience – both of the school as well as of the world outside – can prove to be of major help for these students.

Easy access to all

One of the major benefits of the school management systems these days is that they can be accessed by one and all and that too with a great degree of convenience!

Apart from students and members of the management these systems can also be accessed by people such as teachers and parents. In fact, all the members of staff in your school can access these systems as well. With the help of these systems, teachers will be able to manage their classes a lot better than what they may have done otherwise. They will also be able to track the attendance of the students as well as the assignments they have provided to them. In fact, they can keep track of any other task that they may have allotted to the students as well.

These systems are beneficial for the parents as well as they are able to keep track of all that their children are doing in the school. Once again, this is possible because these systems provide all the critical information on a single platform. The bottom line is that with the help of these systems you would be in a far better position to organize the goings on in your school and at the same time you would also be able to pay attention to where it is due.

Managing the timetables

As has been said already, with the help of a school management system you are in a much better position when it comes to operational aspects of your existence as an educational institution. One of them is managing the timetables of your school. Normally, if you asked your admin team it would tell you for sure that this is one job that takes up a lot of its time that could have been better devoted to other more fruitful activities. When you have the timetable management feature of this software you are able to schedule classes and other work automatically, without any problem whatsoever.

The entire work can be done in an interactive way and this is the best thing about it all. It would not even matter if a few of your employees happen to be absent because these systems are capable of coping with such issues even on an emergency basis. Such a system can make managing substitutions a lot easier than what would have happened without it.

Complete tracking of the students

One of the major benefits of these systems is that you are able to track each and everything being done by your students. This includes performance in areas such as sports and other extracurricular activities. In this day and age, where there is such great emphasis on helping students realize their true potential in life instead of toting out clones, this is a great feature to have.

Advantages with related to operations

When you have high quality and updated software such as these it is easier as a school to reduce your expenses and increase your efficiency at the same time. There are so many benefits of being able to maintain various services at really low cost, reducing the number of people employed to manage the school, automating the entire operation of the school, etc. This means that as an educational institution you get a lot of freedom.

You can use such freedom to focus on the tasks that are a lot more important for your growth and continued existence in the days ahead. In fact, these systems are ideal for schools that have several campuses. It allows them to manage the different campuses at a fraction of the cost of what they would have had to pay otherwise. With the help of these systems, students are also able to keep track of things such as attendance of teachers as well as other employees of the school. The thing with these systems is that they can generate history on a monthly basis.

Thanks to such a helpful feature it becomes easier for one and all to figure out how many leaves they have taken in a certain period. So such a system would benefit you as well. The best part of these systems is that you would be able to access them from the school’s intranet as well as any other publicly used internet. These systems can also help with other important work such as online registration, following up on various tasks, and admission. Apart from that, you can customize them according to your needs or preferences as well.

 

school management software

Parents involvement in education using school management software

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Education begins at home. You can’t blame the school for not putting into your child what you don’t put into him. -Geoffrey Holder

Parents assistance in learning activities at home has always been the critical factor for a  child’s education. The proper and effective communication between parents and educational institution leads to improved learning outcomes from the student’s. Parents are considered as a  first teacher and mentor of their children. Research shows that consistent parent’s engagement in their child school life boosts their child performance, learning, achievement, behavior and much more.

As a result, children whose parents stay involved are more likely to have higher self-esteem, discipline and have more self-motivation and tend to achieve better grades, regardless of their ethnic, social or racial backgrounds.

It is anticipated that the  parental involvement in child’s education might lead to  

  • Achievement of Higher marks and grades.
  • Participation in non-academic programs which may help in student personality development.
  • Lower degree of drop-out rates
  • A better understanding of the purpose of learning and its relevance in future.
  • Achieving social and interpersonal skills
  • Stress-free learning.
  • Engaged personal competence and efficacy for learning
  • Greater engagement in creative programmes.

The continuous communication and involvement of parent with the educational institution will surely accelerate the pace of student educational development. Having understood the relevance of this, we have incorporated some of the important features in our school management software Fedena, where the parents can get duly engaged about the child’s performance in school.

Once the parent logs into school management software, they can have access to all the data mentioned below:

Student profile

  • View an academic report of the child.
  • View personal details of child
  • View his own personal details
  • View fee dues and refunds
  • View classes the child has for the day
  • View any remarks provided by the teacher
  • View registration documents

Academics

  • View academic timetable
  • View examination report
  • View attendance reports

Calendar

  • View library dues
  • View fees dues
  • View holidays and events
  • View  examinations

Communication

  • View institution news
  • Fill and provide feedback through form’s
  • Access apps that parent have access to.
  • View and reply the messages initiated by the institute.

Discipline

  • View any discipline matters the child may be involved in.

Yet again the mobile app of Fedena has made things even easier for the parents, by letting them have access to the information via a dedicated school app.

school management system

The Role of a School Management System in K-12 Education

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Every student benefits from the right school management system

Education has been imparted for generations now. From the time of Plato in ancient Greece passing down his teachings to a select group of scholars worthy of such knowledge to the more equitable access to education we aim for today, education continues to grow and change to be more inclusive in order to improve lives.

There have been many milestones in the growth of education. We have moved from an oral tradition to textbooks and from teaching being the privilege of certain communities to seeing it as a tool of social mobilization. But one of the key milestones in the history of education has been the introduction of modern technology to the field.

The introduction of technology has revolutionized education and that has given birth to new modes of education. One of these new methods is the way change in how education is imparted for students from kindergarten to 12th grade or standard. Commonly known as K-12 education, this is an educational concept that is widely gaining in popularity in countries like United States of America, Canada, and India as well, amongst other countries. This kind of educational system is different from the conventional method of teaching and involves an increased focus on communication between teachers and their students in comparison to conventional methodologies. Read on and find out more on the K-12 education system and its presence in India.

The K-12 education is the term used to denote the education imparted in the primary and secondary phases of school life, including K or kindergarten to 12 which stands for the 12th standard or grade. As the name denotes, this particular system covers the education from kindergarten till the 12th standard or grade. This education methodology is slowly gaining increasing importance in India, with the government introducing new educational schemes like free compulsory primary education throughout the country.

K-12 education system includes a higher degree of focus on a teacher to student interactions, with the teacher encouraging question-answer sessions, assignments that would promote interesting learning habits in students, and overall increased engagement in learning from the student. It is not enough to depend on rote learning in such a system.

Another key characteristic of the K-12 education system is the focus on Individual attention. As expected, this method of teaching is highly beneficial to students as it lets them develop at their own pace. Learning to learn and having a deeper understanding of their own capabilities is another happy outcome to this educational methodology. The role of the teacher here to be a
guiding star in the student’s success.

Another main characteristic that sets this system apart from its conventional counterpart is how students are encouraged to think independently. How is this done? Instead of a typical classroom task involving students preparing and submitting assignments, they are also encouraged to add value to their task by sharing their personal views and ideas on the subject at hand. This teaches students to think more deeply about the classroom readings, seek extra resources, and consider how the subject they are learning about is of use to them in their life. It contextualizes learning leading to deeper absorption of new material and better recall.

A secondary outcome of this point is the natural reliance on peer learning. Studies show us that students who are encouraged to question learning material and share their perspectives tend to also participate in various group discussions via clubs and forums, where they exchange ideas and views with their peers. A healthy debate leads to robust arguments forming an approach to thinking that relies on highly dexterous mental agility – an outcome that cannot be taught directly but must be learned early on in life.

The introduction and rising popularity of the K-12 education system in India itself stands witness to the reformed education system in the country. The mode of teaching, as well as the content and resources, have changed to a great extent to facilitate more involvement of students. Schools nowadays, invest a good amount to create the best infrastructures for their students. Students, on their part, must grab the best of these facilities and available resources offered for the optimum learning. This kind of platform is what the K-12 education system promotes and this is what more and more schools in India are adopting to.

A key kind of investment is the increased reliance on school management systems. All the features described above are facilitated by a robust school management system like Fedena.

Don’t believe us – try it out for yourself for the next two weeks and experience the difference it makes in your classroom.

Still not convinced?

Read on to find out how the Fedena school management system can make the K-12 education methodology a natural fit for your school:

With its in-built messaging and communication system, the Fedena school management system allows teachers to solidify the teacher-student communication aspect of the K-12 education system. Instant, easy, private and personalized attention means a better relationship between these two stakeholders.

This school management system can also help with helping students learn better. Fedena allows teachers to make dynamic classroom material – from texts to videos, to news items – easily accessible from one single window. This means better research and increased curiosity on the part of the students.

Finally, peer discussions are made easier with a school management system. Fedena, for instance, allows groups to created focused on the subject matter of interest for classrooms big and small, for them to monitored by teachers, and for students to communicate with each other without the restrictions of time, physical presence, or geography.

Ultimately, the right school management system helps eliminates barriers to receiving an education, no matter what your concerns. Time to go limitless yet?

If creating individuals is what the main aim of the present day education system is all about, then the K-12 must be adopted. Increased teacher-student harmony and more self-reliant, independent individuals who can create a difference, not just for the school, but for society is what this new educational revolution offers.

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Reasons why school ERP software implementation fails

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Quite often we see that ERP (enterprise resource planning) fails in schools and colleges. Now, the question that comes up in this regard is why it happens. There are plenty of instances where we have seen the same school ERP software performing brilliantly in one educational institution and not doing so well in another.

What can be the reasons in this case? Let us try and find out.

The lack of clarity with regards to objectives

In most cases where institutions fail to implement ERP properly, it is seen that they do not have any proper goal behind its usage. When as an educational institution you do not have a sure and clear definition of what you expect by way of success then you should not expect to be successful at all.

It is very important that you have a clear idea of the problems that you are looking to target by implementing the software in question. You should know the financial benefits that you expect from the same. If you do not have all these goals set out clearly you can only expect the results to be vague. This is the reason why you need to be really clear about these things at the very first stage of implementing the ERP itself.

You should not be suffering from any dilemma regarding whether your institution needs the ERP software or not. This should be solved even before you have bought the product itself, let alone implementing it. It is also very important that you have a clear idea of the time within which you wish to see results. If you do not have a proper target on hand the end aim just becomes a moving one and that is not really a great thing necessarily.

Not training the users properly enough

If you wish your ERP implementation to be successful you need to train the guys that are going to handle all the processes properly enough. There can be no two ways about that one for sure. This is even more applicable in cases where you have people who have not handled a whole lot of technology in their lives.

Normally, when you implement these things in a short span of time such gaps in training are created. You should take sufficient time in training your staff as far as handling school ERP software is concerned. You need to understand the simple fact that no matter what ERP system you use it is always going to automate most, if not all, of the work that you do and this, is going to have a significant effect on the departments as well. You need to understand that you cannot provide the same training to all the people out there.

The training needs to be tailored according to the department, which is receiving the training. The amount of time devoted to it should also be adequate and if possible you should include all the people in your school. If your end users do not know how to use the system then it will never be implemented in an optimal way.

Treating it as a cost and not an investment

Quite often schools treat ERP system as a cost instead of thinking it as the worthy investment that it truly is. In most cases, schools do not realize the simple fact the ERP software that they are implementing now would yield rich dividends down the line. It will only accrue them profits. Instead of that, they look to minimize their costs and for that, they look for the lowest quotes on offer. This way, they end up choosing a service provider who is not always up to the scratch and their ERP implementation fails as a result.

Managing the changes

In some cases, schools fail to implement ERP software properly for the simple reason that they are not able to manage the changes that happen because of it. Whenever a new system is implemented in a school, there are always going to be some changes or the other. The intelligent thing to do in this regard would be to adapt to the changes but that does not happen always. In most of the cases, people are busy finding faults with the new system and stating how much better the older system was.

As a school, you have decided to upgrade the system and as such, it is very important to hold up your end of the bargain. You need to adapt yourself so that you can get the optimal result that you are looking for.

Managing the project poorly

As a school, you would also fail to implement school ERP system properly if you are unable to manage the overall project the way it needs to be done. It is true that this is always easier said than done but still this is something that needs to be done in order for the ERP implementation to be a successful one.

It is for this purpose that you need a proper leader as well as team manager who will look after the entire process of implementation as such. She or he could work on important areas such as determining the schedule of implementation as well as making sure that proper communication takes place between all the people concerned.

Lack of accurate data

When as a school you are trying to implement an educational software in your institution it is important that you have proper data to back it up.

If the new ERP system is implemented in your school is not fed the right sort of information then it would never really be a credible enough solution for the end users of the same.

Glossing over technical issues

There are so many problems that a school ERP system could face as far as implementation is concerned. There could be issues with the hardware; the interface could have problems with the ways and processes that are being employed in order to manage the school in question; in fact, the software could be bugged as well.

No matter what it is, these issues can always put paid to your aim of implementing a school ERP system properly enough. As a school, you would only be overlooking them at your peril.

Some other reasons for failure

Quite often ERP implementation fails for the simple reason that it is being done in the first place. In cases such as these the schools themselves are in a fix as to whether they need to implement such a system or not. Schools become unhappy with the way their systems are working and this includes problems in areas such as reporting, efficiency, and integration to name a few. They are absolutely convinced that the problem lies with the software that they are using for operational purposes.

They then try and implement an ERP system that costly and too risky and big given the scale that they are operating in. Maybe, all they need is a simple tune-up of the system that they are using to run their operations. The problem is that the schools do not realize that. At times, they might be better off with a few add-ons here and there but they just want to overhaul their systems and radically so. It may be that they just need to improve the reporting system or change the employee portal.

The best thing about these small changes, apart from the fact that they solve your problems, is that they can be done at very little cost, which is such a crucial factor for the smaller schools that are more often than not struggling from a financial point of view. At times, the problem could also be solved by just re-implementing the same system rather than using a new system from the scratch.

Here we have a guide for you which shows that how can you choose the right school ERP software for your institution.

Conclusion

You need to keep in mind a simple thing – implementing ERP can be a major challenge. It is something that takes a long time to be implemented properly and hence you need to be extremely patient in the way that you go about it. It is very important that the steps you take in order to implement the system are carried out in the right way. If you are able to do the entire thing in a timely manner, including dealing with the issues, then there is no reason why ERP cannot be implemented successfully.

school management system

Why school management system is the most trending thing in education industry?

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Automate institutes daily operations using trending technology

There are several reasons as to why school management systems have become the latest cool quotient in the world of education. Managing a school has always been tougher and with every passing day, one can only guess, it is only getting even tougher. The pinch is perhaps felt the hardest by the school administration, ones who are supposed to run the school – on whom all the responsibility rests and with whom the buck stops. After all, there is so much of work that the school authorities have to do!

Let see that how the school software can be helpful in automating institution operations:

Keeping track of information related to students

The first such reason would be the fact that with these systems it is incredibly easier for schools to maintain information pertaining to their students. A school management system makes it easier for schools to keep track of information such as attendance records, the status of homework, maintenance of discipline, how well the students are doing, and what they are achieving within the boundaries of their schooling careers. This is basically all the information that you need to be aware of as a school with respect to your students. When your school management software is efficient it becomes easy to keep track of such vast data.

Providing access to parents

When a parent is able to take part – no matter how indirectly it is – in the school-related activities of their children the experience becomes a joyous and rewarding one for them as well. This is what is facilitated by good online school management software. With the help of this software,  they always remain informed about the progress of their pupil as well as their lacking areas. No matter how busy they are they always receive the information that they need to know. These apps and portals have definitely made life easier for them.

The advantages of having a parent portal

An integral part of school software is the various portals that have been created for the benefit of parents of the students in a school. There are so many benefits of these systems. First of all, they help parents participate in an active manner in the educational activities of their children. They also provide the latest information pertaining to their children as far as things such as PTA (parent-teacher association) meetings as well as the various assignments and grades of the students. Parents also get attendance reports as well as progress cards of the students. Along that improve the communication between the parents and teachers results in better growth of a child.

Information on teachers

With the latest technology, it has now become easier for everyone to get all the information that you need about perhaps the most important cog in your wheels – the teachers. You get to know each and everything that the teachers are doing within the school. You can also take a look at a teacher’s class schedule and the reports that they are filing with a greater degree of efficiency and ease. This database is beneficial for the teachers as well as they get apprised of important things like their class schedules and timings.

Facilities such as e-mail texts and voice messages

With the help of an online school system, a school management is able to send across important information through media such as e-mail and text messages to all the important stakeholders. It is well known that for a school to be successful there needs to be proper communication among all the parties concerned and this is especially applicable to the students, teachers, parents and school management. With the management and administration systems being used by schools these days it has become easier to perform a quotidian work more better.

Managing attendance

An important administrative task performed by a school is managing attendance. As such, if the teachers are tasked with such tedium inducing tasks you can be sure that it is going to end up costing a significant amount of time. No matter when it is done it is always going to eat up precious time that could have been devoted to the class. At times, the teachers too find it really difficult to perform such banal work. This is where the modern day school management systems can make life so easy for them.

Keeping track of report cards

A report card shows how well or poorly a student has done throughout a year and as far as an academic year is concerned it is easily the most anticipated thing. However, if the work has to be done manually as is done in most cases, the staff as well as the teachers who are normally tasked with such responsibilities, is going to find out how time and effort consuming it can be. This is where you need the present day school management systems to make sure that the entire process gets over and done in the most seamless way possible.

Tracking of fees and online payment

The one thing that makes everything run in this world is money and schools can be no exception to that time-tested universal norm either. Now how does a school get money, through fees and other avenues of payment? Keeping track of all the receipts, payments heading their way can be quite a headache. This is why you need the school management systems, using this it becomes really easy to perform these functions along with getting the bills and invoices ready as well as keeping track of various kinds of fees.

Managing admissions

Managing the entire process of students getting admitted to your school can be quite tough as well. However, if a school has to do all this manually through a whole host of files then there is always a chance that crucial data could get lost. This is where the school management systems can help you so much as they help you perform the entire work online and thus save plenty of priceless data easily enough. Yet another benefit of these systems is that you can access the data at any time that you may need.

Managing profiles

A school management software system is able to perform profile management work without any problem whatsoever. These systems come armed with many modules and this just so happens to be one of them. With the help of this particular facility, they can manage profiles of all their stakeholders such as students, staff members, parents, teachers, and people working in the administration as well. These systems, at the very least, are able to record data such as contact information and names of these individuals. It also helps that it is pretty easy to access these systems.

Keeping track of assignments

With the help of assignment module that you get in the school management systems nowadays, it has become easier to facilitate the tasks and assignments to students and other stakeholders at any time. You can do these 7 days a week and 24 hours a day. From such modules, you get crucial information such as when the homework was assigned when it has to be submitted, and other details such as what was the assignment. This is beneficial for the teachers as well as they can easily modify the homework assignments whenever it is required.

Managing libraries

The school management systems these days contain library management systems as well. These systems make processes such as these simple enough for you and at the same time, such work can be done a lot more effective as well. With the help of these systems, you can look up their inventories of books and get the latest information regarding their status as well. These systems are also capable of scanning barcodes in order to automate the libraries. Then there is also information related to library members as well as daily issue registers.

Managing transport

If you are running an effective school management system in your institution structure then it should definitely have a module to manage the transport facilities being offered by the school to the students. It goes without saying that such work needs to be done in an effective manner. Such systems enable you to keep track of the routes being taken by students to the school premises and if at any time the routes are being changed or not. You can also see if students used school transportation without using the routes that had been assigned to them. As far as student safety is concerned this is an important feature indeed.

These features are just a glimpse of a trending and most effective school management software. There are so many other modules which will simplify the tasks for all the stakeholders and helps you in saving a lot of time and money also. So that, institutes can deeply focus on students performance and on their better productivity.

Try our 30 days free trial demo and let us help you in growing your institution.

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How has school management software changed learning?

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Education has evolved thanks to school management software

On the Fedena blog, we regularly look at how school management software fits in with our new world. We have previously discussed how this technology will be used in 2018, used in times of crisis, and even used to teach different types of students. We have started to witness the far-reaching effects of what was viewed as a simple administrative tool – your school management system.

Education technology, like school management software, is slowly becoming a necessity. While simple pen and paper might never die out with loyalists, old school techniques are being thrown out for the new every day. One cannot deny the convenience of a smartboard over your blackboard, even if the latter does have its charms.

But what about the role of education technology in shaping new ways of learning. How has the advent of school management software changed learning environments, learning equipment, or more simply, learning itself for every stakeholder in the system?

Here are some changes we have noticed:

Dynamic Learning Material

Since the introduction of school management systems, we are seeing a change in the kind of material students learn from. Educators are increasingly able to work with more engaging content – from videos to games, to music.

These dynamic materials are more interesting to young students leading to higher engagement with the coursework. Research shows us that most
people are visual learners. Being able to rely on dynamic, visually engaging content can result in better learning outcomes. Still doubtful? Next time you have a difficult Physics concept to explain, use any of the plethoras of YouTube videos out there that explain it more visually and see the difference for yourself.

Extended Accessibility

We are seeing an increasing spike in the use of modern learning tools but the sad reality of the situation is that, even now, in 2018, we see young people with no access to an education. This is due to a multitude of factors, but most commonly, it is due to a lack of funding or access.

Your school management system is a possible solution to these issues. Being able to remotely access learning materials and one-on-one guidance just through your mobile phone or computer is step one to bridging the gap between the haves and the have-nots.

Improved Administration

There is no denying that education has become a more strategic endeavor. A by-product of this increasingly planned out approach is the growing use of educational technology of is a near immediate boost in efficiency. Your school management system was built to improve and automate processes in your educational institution.

This is especially the case if they are time and labor intensive; associated costs are automatically reduced. It also means a better experience for the end user – the students and parents. Instead of tangling with bureaucracy every time they need to make a fee payment or check their course schedule, these
stakeholders can do what they need seamlessly, from anywhere, on any platform, and at any time.

Increased Collaboration

School management systems inherently encourage better communication between all the stakeholders – teachers, students, parents, and non-education staff – who are working on giving a child the best possible start in their life.

This results in better collaboration between parties, leaving each of them to do what they do best – their key job responsibilities. It also results in better peer learning or blended learning – students are able to work in groups even remotely, learn from each other, create online study groups, and communicate directly with their teacher in real time to troubleshoot and problem solve.

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Selecting School Management Software for 2018?

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8 Questions You Must Ask Before Making a Decision

Deloitte’s Bersin has forecast that in 2018 that money spent on school management systems (SMS) by schools would increase by 21 percent in 2018. The aggregate budget expected in this domain is supposed to be in the region of 2.5 billion dollars. In fact, in the last couple of years – 2016 and 2017 – the money spent for SMS has increased by 52 percent. All these are whopping figures when you come to think of them. This also means that the market for SMS or ERP (enterprise resource planning) software for schools and colleges is much stronger than the years gone by.

All this means that choosing the right product for your school is a much trickier business than what it used to be. It is well-known that there is no single software that is going to answer all the questions that you may have. This is the reason why, at the very least, you need to find software that would solve most of the problems that you have and that too at a price that is good enough for you.

The problem with this scenario is that there are plenty of school software products on the market and this is the reason why it is so tough to choose one from them. You need to be able to decide the one that is right for your school.

Following are a few questions, answers to which would help you find the best possible solution for your school.

What are the features of the software? Will they work for you?

When you are attempting to select a school management software in 2018 the first thing that you need to ask yourself as a school, is regarding the best features of the software that you are looking to buy. What are the best features of the new software? What kind of functions is it capable of performing?

Would it suit what you need from school management software?

This would make sure that you do not end up buying something that you don’t need and, worse still, get stuck with it for a long time just because you do not have the money to buy a new one that is more commensurate to your needs.

For this purpose, you need to compare the basic features of your new product and compare them with others of your like. You should never pay for something that you do not need.

Can you get access to various platforms through mobile with the new software?

You need to make sure that the new online school management software, which you buy, should be able to provide you the capability to access data in a short span of time. This should include the all-important reports as well.

Best of all, you should be able to do this through mobile devices such as iPhone and Android phones. This way, you would be able to make decisions and that too while you are on the move. Ideally, the mobile applications should have inherent capabilities to get push notifications, track locations, receive alerts and reminders, and get data on a real-time basis.

Can it be customized?

Ideally, the school data management software that you choose should be good enough to be changed as per your requirements. The major question that you could ask over here is can the new system be changed with respect to each and every school and its needs.

Ideally, you should never get stuck with a product that cannot be customized or changed to work according to your needs and requirements. Each school out there is a unique proposition in its own sweet way. Can the simple things such as product design or theme be changed as per the requirements of the school? Can the school sort and then place the menus as per how they are going to be used?

Can it be scaled?

You also need to be sure that the management software for schools that you are using can be scaled – ideally, it should be able to adapt itself to the needs of your organization that is always going to increase on a regular basis.

It should also have a certain degree of compatibility and it should have the ability to deal competently with a lot of users, and that too at the same time. Apart from handling a large amount of inbound traffic as schools usually do, it should help you attain a certain level of growth at an organizational level as well.

Can the application be hosted on Cloud?

The work that you do by using your online school system should be capable of being hosted on Cloud.

Ideally, this should be applicable to all the work that you do with this particular software. This way, you would be able to reduce the additional costs needed to manage and operate hardware that is expensive as it is. At the same time, you would also not need to hire extra professionals for handling your information technology (IT) work. This would also mean that the data is safe and properly backed up.

Is it safe?

You may have all the features that you need from your school management software and if it is not safe then it would have come to naught.

As an organization, you need to be totally sure that your data is safe before you buy it as such. There should be built-in security features in the software itself. It would make sure that all your valuable information is properly protected.

Can it be implemented easily and quickly enough?

As an educational institute, it would always be better if you are able to implement it without any problem whatsoever and that too within the shortest of time spans. Ideally, your operations should not get bogged down just because you are implementing new software.

You can be sure that the longer and harder it takes you to implement the new software the more money it is going to end up costing you. In this case, you should also look at the track record of the software in question. How hard or easy has it been for other schools, especially ones that are similar to you, to implement this particular product? How long or short has it taken them? Facts such as these are what you should be aware of when you look to buy school management software.

Will it be accommodated in your budget?

This is perhaps the most underrated and yet the most important question of all the ones that have been posted in this piece so far. Whenever you decide to buy new software you need to be aware of the money that you would have to spend to buy it and the costs that it would incur. Will the new software fit into your budget? Does it have sufficient features as per your estimate for the price that it is asking? Are the plans that you have right now not flexible enough to the way your school is working?

At times, especially so with the better products, you may be paying a price that is more than what you wish you could pay but then the returns on investment that you get from such software would more than makeup for the money you parted with to buy that software. No matter what, you must be aware of the return that you are getting from your investment in that particular software.

Some other considerations to be taken into account

Apart from this, you also need to be aware of your audience. As a school, you need to have a clear idea of whom you are buying a product and how it is going to be of benefit for them. You need to be properly aware of the needs of the intended beneficiaries of this software.

At times, you may need to use some different features such as asset and payroll management. These facilities may not necessarily be there in the educational software that you are thinking of buying at the moment. When you know who all are going to use this software and what their needs are then you would also make a better buying decision.

You also figure out if you would be able to work with the service provider in question or not. It is very important to be able to communicate properly with your software partner and understand it completely.