How Management Benefits from University ERP Software

October 30, 2017

Ensure longevity with the right university ERP software

The role of management in an educational institution is often shrouded in mystery. Somewhere between mater and money source, management can often get the short end of the stick when it comes to the difference they make. But like any student with a strict teacher will tell you, it’s the challenges they pose that help make an institution better.

One can argue that management is given a bad rap, precisely because of this reputation of being difficult.

But is this stereotype a fair one?

When one thinks about it, management is often the entity making the tough but necessary decisions for any educational institution. Whether it is the hard decision of setting admissions criteria, deciding on who gets an infrastructural update and who doesn’t, or the perennially stressful and ever-looming threat of financial constraints, management is the one having to deal with these matters head-on.

Management is not a faceless entity, removed from the heart of a school or university, making decisions without a second thought. Often, they are trying to make decisions that are sustainable in nature, for the long-lasting benefit of the university. These decisions ensure longevity for teachers, non-education staff and students. It means that an institution can continue to do what they set out to accomplish in the first place – creating spaces to educate and empower young minds.

Do they seem less villainous now?

While their work seems like it doesn’t require much technical support, university ERP software helps management make better decisions. Below are three ways in which the right university ERP software aid management:

More Effective Internal Communication

Effective communication is what ensures that universities run like well-oiled machines. The right university ERP software will have a robust communication system that enables easy messaging between teachers, non-education staff, administrators, students, parents, and management. Easing communication between management and the various stakeholders in the university would mean that everyone is working on the same page. The removal of barriers is key to increase clarity in communication. So whether it is a group chat for a class discussion or SMS alerts being sent to parents, timeliness and efficacy in communication services is key to the efficient running of any university.

Better Branding for the University

With rising tuition costs, universities now have to offer more to students and parents in order to be able to remain on the radar for future thinkers of the country. Partnering with the right university ERP system signals that your institution is future ready and technology friendly – a must for any student in the 21st century. A university ERP system can make or break a university’s status in an increasingly globalised world. The current pool from which a university is recruiting students has grown up with intuitive technology that seamlessly integrates with their daily lives and does away with redundancies. The right university ERP system will continue this during their educational careers.

Cost Effectiveness

A university ERP system can be one of the best partners, anyone, making management decisions can have. Why? A university ERP system is built to manage processed more cost-effectively. The greatest time and money sink for a lot of educational institutions are repetitive but unavoidable processes. From admissions to fee collection, to the generation of report cards, these are highly personalised procedures that take place at ever increasing scale. The right university ERP system can help management free up funds by automating these processes. This makes for a definite win for teachers and students who are always in need of more resources.

Classroom Tech: Teaching Modern Students

October 30, 2017October 30, 2017

From the cradle to the classroom, today’s children start using technology at a very early age. Many students are now so entrenched in the technological world that they no longer comprehend the need for such basic skills as taking notes by hand or doing simple mathematical calculations without a calculator. E-books have replaced paperbacks, and social media platforms like Instagram have replaced passing notes in class. Ask a modern-day student about an encyclopedia, and you’ll be met with a blank stare because Google is the way to research.

What does this mean for modern teachers and administrators? Those in the educational field must integrate the latest technology if they want to keep their students engaged. Here are a few ways to do it.

The Convenience of Technology

There are many forms of technology that can be incorporated into the modern classroom. From SMART boards to cell phones, the possibilities for the creative educator are endless.

Take the new smartphones, for example. With its water-resistant S Pen, the Samsung Galaxy Note8 is the perfect tool for students to use to take notes. Install the Evernote app, and teachers can create folders that are easily accessible to students and parents. In addition, the notes replace the thousands of handouts teachers must create each year, many of which wind up on the floor or the parking lot rather than in students’ hands. Even better? The app syncs with different devices, so teachers and students can access the notes from multiple places.

Since most students consider planners are a thing of the past, apps like Remind come in handy for messaging students and parents. Phone numbers aren’t needed, so there are no privacy concerns, and teachers can schedule reminders. Parents and students receive the reminders for tests and assignments.

Better Student Engagement

Convenience isn’t the only reason to include technology in the classroom. According to TeachHUB, students find even boring and difficult lessons more fun when they’re presented on a tablet or a laptop, and students also found the information easier to remember when they learned it using a form of technology. For those students who prefer to learn at a faster or slower pace, technology-based lessons allow them the freedom to learn at the speed with which they are comfortable.

Prepared for the Future

As we move further into the 21st century, technology takes up more and more of our lives. In the workplace, a basic grasp of technology is a requirement for most jobs (even those not centered around computers), and students who have spent time with various forms of technology are more prepared for life after school than those who have less exposure.

The days of textbooks and pencil and paper are over, and the world of education must embrace new technology if it is to prepare the next generation for the future.

Modern gradebook management system to meet pedagogical goals

October 23, 2017October 23, 2017

Education has played a vital role towards promoting the civilizations and evolving us to what we are today. Though education can be imparted through various means and mediums, school and institutional level education has been the most accepted way to impart the knowledge to our upcoming generations. Since this kind of education is vital for everyone’s growth, it is also important for the educators to evaluate how far a pupil has progressed in their learning. An examination, though widely disliked by many students it is the only way to push them past the barrier of being just a novice to a well-learned individual who’s gladly accepted in an uplifted society.

Every person goes through various trials in their life to adjust themselves in this fast-growing economy, where skills and knowledge are essential for their livelihood. Educators and institutions organize various examinations to evaluate who’s on the top and are most likely to succeed. To access each and every individual isn’t an easy job and requires a test of various virtues, the test of character and other qualities to qualify them for their career of choosing. This is accomplished by organising various types of tests including surprise tests, creativity tests via assignments, quizzes, etc. Managing and keeping track of each and every type of test creates quite a hassle and is daunting to maintain. When this is coupled with holding the academic records ranging for past years, it just becomes unattainable.

Keeping track of every student’s growth is the part of an educator’s job and it is greatly hampered when they’re supposed to act like a record keeper as well. This either results in a dipping quality in their teaching standards or they’re not able to focus on students who need more attention. Maintaining everything in writing also escalates the responsibilities and in turn results in large waste of paper. These records cannot be kept for long and fall into decay. Such actions are very harming the environment and with few careful measures, we can eliminate the possibility of such wastage.

With the dawn of digital technology, the longevity of the records has been waxed to extend beyond the lifetime. It has also mitigated the laborious work of teachers so they can focus more on the productivity of students. With careful consideration and keeping these problems in focus, Fedena recently launched the beta version of Gradebook through which the staff can easily manage and create various kind of examinations and keep the records on the consolidated platform.

Advantages of using the gradebook management system in institutions:

Single platform for the parents to view the result as soon as it is updated on the platform.
Eliminates long waiting queues and the data is available as per the viewer’s need.
Exponentially reduces the chance of a human error.

Triton: Fedena 3.6 Release Note

October 18, 2017October 18, 2017

New and enhanced features in the latest release of Fedena 3.6

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.6

Feature	Description	User Role	Module
Gradebook	This all new module is developed to be used for different types of examination systems. In the first phase it is made compatible for the new CBSE examination system with support for other types of exams coming in later phases. It allows the creation of multiple examination structures called exam plans can be further divided into one or more terms. Both subject based and non subject based evaluations can be created and marked. Subject based exams can be graded on parameters (called attribute profiles). Activity profiles are used to evaluate non subject based exams. Note: This is the beta version of the Gradebook module with more features and functionality coming soon in the coming days.	Administrator, Privileged Employee, Student, Parent	Gradebook
Fee print settings	Fee print settings allow to configure signature label, showing amount in words, custom footer text etc. These settings can be used to configure the receipt as per the format followed by the institution.	Administrator, Privileged Employee	Finance
Employee revert	This new feature allows reverting an archived employee back. Such a revert can be used in case an employee is deleted by mistake. Note: Subject associations and timetable entries done for the employee are not reverted.	Administrator, Privilege Employee	Human Resources
Consolidated subject wise attendance report	Generate a consolidated report of attendance in all subjects for a particular date range. Option to show hours attended, percentage or both.	Administrator, Privileged Employee	Attendance
Siblings report	All siblings in the institution are listed along with the contact details of father/mother/guardian. The report can be filtered class wise to take the report of siblings of each student in the class.	Administrator, Privileged Employee	Reports
Academic year	The academic year is a new addition to Fedena to differentiate data across different sessions. Each batch will now have an academic year along with batch start and end dates and one academic year will be active at any time. Note: Academic year will be first implemented in the Gradebook beta version and later adopted to other modules. You will need to link the academic year for each batches before starting to use the gradebook.	Administrator, Privileged Employee	Settings

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.6

Feature	Description	User Role	Module
Fee defaulters report	The fee defaulters report in the reports module now has a link to send an SMS reminder to users. The SMS is sent out to students (and guardians if available and enabled) with the total fees due as on date.	Administrator, Privileged Employee	Reports
Transfer certificate generator	TC generator header settings now allow more space for custom header. Additional details like certificate name, date of issue can be also configured when using a custom header. The overall design has also been improved to fit more data in a single page.	Administrator, Privileged Employee	Transfer Certificate
Fee receipts	Fee receipt designs have been standardized to a match a uniform style and made more compact.	Administrator, Privileged Employee, Student	Finance

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.6

Attendance

Issue with attendance report for new admissions fixed

Custom Report

Error in custom report on taking a report with deleted employee additional details fixed

Events

Exam events not updating after exams are edited

Examination

ICSE report displaying 0 instead of hyphen(-) when marks are not available
Rounding off issue in CWA and ICSE exam types fixed
Fixed the problem of incorrect aggregate grade for GPA grouped exam report

Data Export

Optimizations in code to speed up generation of data export reports

Finance

Online payment reference id no. not present in collection wise fee summary PDF
Print issue in fee receipt with new version of Google Chrome fixed
Problem with advanced search in fee receipts page

Hostel

Issue with fee defaulter report listing showing non defaulters corrected

Messages

Fixed issue of all students getting selected in broadcast message

Timetable

Automatic Timetable generator issue with same batch tutor assigned for more than one batch fixed

Students

Fixed the issue of education field not showing in Guardian Profile details

Deprecated in Fedena

Data Export: XML export, a rarely used option, has been deprecated from Data Export as part of optimizing the generation of reports. The CSV export option remains.

Triton: Fedena 3.6

October 18, 2017October 18, 2017

The latest update to Fedena 3.6 version has been released. We code named this release Triton, the largest natural satellite of Neptune and it is not without reason we selected this name. With this release, we are introducing the beta version of Gradebook to manage and create various types of exams. Traditionally gradebook was used by teachers to record marks of students in different exams. With the advent of digital technology, recording of marks has moved from paper to the screen but the process is still integral to any institution engaged in education. This release is dedicated to an equally important educator and mathematician from history – Muhammad ibn Musa Al-Khwarizmi

Al-Khwarizmi was a Persian scholar and mathematician from the House of Wisdom in Baghdad. While few details are known about his early life and birth, a lot of his works have been translated into Latin which helped spread them across the Middle East and Europe. He contributed to a variety of fields in his lifetime including astronomy, geography and mathematics. However, he is best remembered for a book written in 820 CE known as the Compendious Book on Calculation by Completion and Balancing (Arabic: Hisab Al-jabr w’al-muqabala). The branch of mathematics we know today as Algebra was derived from a term Al-jabr he used in the book to denote the concept of adding numbers to both sides of the equation to consolidate or cancel terms. He popularized this concept and taught it as an independent discipline. His time was a golden phase with various developments in the fields of mathematics.

Did you know his name the words Algorithm and Algorism were derived from the latin form of this name Algoritmi?

What is new in Triton?

Gradebook (Beta)

This all new module is developed to be used for different types of examination systems. In this beta version, it is made compatible for the new CBSE examination system with support for other types of exams coming in upcoming releases. Exam planners are structures that allow different exam combinations. Each planner can be divided into terms and each term can have one or more exams

Fig: Exam Plan creation

Each planner is linked to an academic year and assigned to courses. All batches in the academic year in these courses will have access to the planner. Once the planner is created, the exams are added to the planner. Exams can be subject exams and non subject based activity exams. Subject based exams can be a direct mark entry or based on different parameters. Two or more subject based exams can be connected using derived exams to generate a single result.

Fig: Exam types in planner

Fee print settings

Fee print settings allow to configure signature label, showing amount in words, custom footer text etc. These settings can be used to configure the receipt as per the format followed by the institution.

Employee revert

This new feature allows reverting an archived employee back. Such a revert can be used in case an employee is deleted by mistake.

Consolidated subject wise attendance report

Generate a consolidated report of attendance in all subjects for a particular date range. Option to show hours attended, percentage or both.

Siblings report

All siblings in the institution are listed along with the contact details of father/mother/guardian. The report can be filtered class wise to take the report of siblings of each student in the class.

Academic year

The academic year is a new addition to Fedena to differentiate data across different sessions. Each batch will now have an academic year instead of batch start and end dates and one academic year will be active at any time.

Note: Academic year will be first implemented in the Gradebook beta version and later adopted to other modules. You will need to link the academic year for each batches before starting to use the gradebook.

What’s enhanced in Fedena

Fee Defaulter report

The fee defaulters report in the reports module now has a link to send an SMS reminder to users. The SMS is sent out to students (and guardians if available and enabled) with the total fees due as on date.

Transfer certificate generator

TC generator header settings now allow more space for custom header. Additional details like certificate name, date of issue can be also configured when using a custom header.

Fee receipts

Fee receipt designs have been standardized to a match a uniform style and made more compact.

Source: Wikipedia

5 Enhancements in fee management system

October 13, 2017October 16, 2017

The management of fee will always be the primary process of the finance department of an institution. Thus the fee collection and records should be kept in a proper manner. Here, the fee receipt will be considered as the vital proof for collecting the fee from students. In our journey towards making the best fee management system for the institute, we have brought in new enhancements which talks more with the stakeholders.

Align your institute name:-

This features enables you to select alignment of your institution name in Fee receipt which suites your institution format.

Show amount in words:-

Here, you can show the amount in words which typically demand any payment receipts from an ERP. This makes the receipt more compatible with accounting records. The users will also have the option to select the wording system based on your area.

Custom footer text:-

Now you can add the list of instruction which should be communicated through the receipt to help your fee collection and recording process more transparent.

Custom label for signature:-

Add your custom label for the signature part. Now you can change the word signature to any labels as your institute follows.

Space optimization:-

As part of the mission to reduce carbon footprints, the fee receipt space has been optimized with the maximum of data. This will help to accommodate the higher volume of data which can be can be shown in single/half fee receipt which enables the institute to save printing cost and time as well.

Secure Campus with University Management Software

October 9, 2017

Ensure student safety with the right university management software

The world is in turmoil. This might seem like a rather obvious statement considering the recent political and social scenario, both in India and abroad. Unfortunately, young people in the country, including students, are not insulated from the effects of decisions often taken in chambers beyond their reach and control. One particularly frightening effect is the very real threat to their bodily security on a day to day basis. From campus shootings perpetrated by gunmen who are not a part of the university ecosystem to their fellow scholars harassing them on their way from hostel to class, students, especially those that already come from vulnerable communities, are increasingly exposed to danger.

Now, we live in a world that is not foolproof. It is not possible for any institution to absolutely guarantee against Acts of God or unpredictable events. But that does not mean that safeguards cannot be put in place. Preparation is key. Having an action plan in place is half the battle when the unthinkable happens. Adhering to a plan of action might result in saving very real lives and ensuring students on a campus get home.

A university management software is not just a platform that can help manage the academic side of things in an institution, but a system that can help you manage many eventualities. These include security concerns that the modern day educational institution might have. Below are four features the Fedena university management software has that will help you kickstart building a response protocol to security threats at your university, school, or college. These are features you must look for when considering the right university management software to purchase for your institution:

Guardian Details Available Immediately

A university management software must provide access to administrators, security personnel, or other authorities easy access to guardian details for their students. Whether it is something as benign as a student who is under the weather needing a ride home from the university clinic or a circumstance where next of kin needs to be contacted by the authorities, having one window access to guardian details in your university management software is a must.

Automated SMS alerts

Mobile phones are a necessary evil and an ubiquitous one on any university campus in this day and age. While professors loathe them for the easy escape they become for an easily distracted classroom, a university management software that is powered to send out automated text messages to students and parents is a god send in times of security crises. Fedena is a university management software where this can be easily set up.

Campus Updates

A university management system that allows regular campus updates can have a wide range of applications – from keeping students in the loop on day to day campus activities to serving as a quick campus wide messaging system. In case of a security breach, it is an easy way to let students check for updates across devices. This is especially useful in case mobile networks are down making individual SMS alerts useless.

Transport Management

At the end of the day, we all want to get home safe and sound. A university often has their internal bus, metro, or car pool services offered to students who live off campus and commute in everyday. A university management system that allows tracking of these vehicles across devices and platforms is not just useful for a student who wants to know when the next bus arrives at their nearest stop but also serves as valuable information for people looking for a safe ride home.

Outstation Student? College Management Software Was Built For You!

October 3, 2017October 3, 2017

Onboard outstation students easily with the right college management software

Going to college is a big moment in any student’s life. Often, this is the first foray into adulthood for most of them. For most students, it is that there are no uniforms, or that you are (hopefully) concentrating on the subjects you want to actually study, or that it feels like it is the beginning of the rest of your life. For outstation students, however, there is the added layer of dealing with a completely new experience in a completely new space.

Unlike students going to college in their hometown, outstation students cannot rely on warm familiarity or existing social networks to anchor them during a tumultuous time. The stress of dealing with a new place and new people is overwhelming enough, without throwing in the stress of having to interact with a college or university system that is entirely removed from you.

This is where the right college management software can really make a difference. College management software is now a must-have for all colleges – it’s 2017 and inefficient bureaucracy needs to become a thing of the past. But college management software is especially useful for outstation students because it helps them more easily manage student life, freeing up time they can spend on integrating into their new home’s culture and interacting with their new friends on campus. Here are four ways the right college management software must have in order to help your students from across the country and the world:

1. Online admissions processing

College management software starts being useful from the very first step.Outstation students can easily apply to the institution of their choice, upload required documents, request confidential references and verify their credentials all within the same college management software. No more spending immense amounts of money on postage, proving validity to every institution they apply to, or just plain worrying whether their application has reached their top choice college safe and sound.

2. Hostel management

A hostelite’s bond with their fellow hostelites is as unique as it is strong. Seamlessly manage this experience with college management software that allows you to assign rooms, switch room residents, create new rooms and hostels – in real time. Knowing where you are going to live and with whom makes onboarding outstation students earlier. Being able to connect with your fellow room or inhabitants is one step to feeling more at home in a new space.

3. Fees and dues paid on the go

Waiting in queue for a demand draft or challan is now a thing of the past. All fees and dues can be paid on a college management software like Fedena on the go – from any place and across devices. Whether it is library dues that you forgot to pay before leaving for home or adding a little something extra to your canteen fees to satiate late night exam time munchies, the right college management software makes handling finances for outstation students a breeze.

4. Parental modules to allow for easy tracking

Parents who worry about their child going off to foreign climes for higher education need not rely solely on their perennially busy wards for information. College management software allows parents to do a multitude of things – from paying their fees online, to receiving receipts easily, to keeping track of their child’s academic progress. While the bird may have flown the nest, dealing with empty nest syndrome is made easier with college management software that makes you feel just a little bit closer to them for a bit longer.

Your Student Result Management System is Revolutionizing Education

September 25, 2017September 25, 2017

3 systemic changes resulting from a robust student result management system

The tense anticipation, the highs and lows, and the all-round anxiety surrounding the announcement of examination results are familiar to us all. But with time, this unpleasant phenomenon does not seem to improving. While we continue in leaps and bounds in terms of educational techniques and tools, the culture surrounding teaching and testing only seems to
deteriorate.

The negative effect of exam results is not limited to the emotional and mental toll it takes on stakeholders in the educational ecosystem, especially system. Exam results stress has, at best, pushed students to adopt unsavoury habits like cheating and bribery to assure a good mark and at worst, pushed them to make drastic, life-ending decisions. This is an unacceptable consequence of a system that is supposed to enrich the future of a country – especially one that
is advanced, or at least getting there, like India.

Ill effects are not limited to students – parents and educators are victims of this toxic culture too, Educators are forced to focus on exam results as the be all and end all goal of teaching. Parents are forced to take a practical stand, instead of a more holistic approach, toward education. The focus remains on producing good results rather than enriching student thinking through superlative teaching and a focus on building curiosity about the world.

A student result management system is certainly not the one-shot solution to all of these problems. However, a robust student result management system can certainly begin the revolution that our educational culture desperately needs.

1. Makes exam results a part of the process, not the goal

Currently, students are told to focus on testing as the objective of their learning, instead of building good information processing skills or igniting a healthy curiosity about the world around them. Practically speaking, examinations cannot be completely eliminated – at least not without a drastic overhaul of how we view education on the whole. This does not mean,
however, that students have to continue to suffer until decision makers are ready to consider testing in a new light. A student result management system allows examinations to be viewed through a lens in which they are just another step in learning – one that helps remind ourselves of how far we have come and how much of the journey is left.

2. Allows continual improvement by students

When we start viewing testing as another step in the learning journey, we begin using it to its fullest extent. Exam results are not just an assessment of the amount of material a student as learned. It is also a starting point for students who wish to more productively direct their learning. A student result management system that shares results for every piece of daily class
assignment, module project, pop quiz, semester test, or annual exam allows students to continually assess their progress, while also not allowing them to be overwhelmed by the idea of being defined by one score or letter grade. This allows students to also make more timely decisions, by letting them course-correct in real time when they fall back.

3. Builds a healthier testing culture

Overall, a student result management system allows educators to more continuously share personalised feedback with their students. While we would like for students to absorb a culture where their self-worth isn’t defined by their examination results, the world might take some time to catch up. Teachers can be the spark that ignites change in the ecosystem. When sharing personalised feedback, it gives teachers an opportunity to speak to parents and students more openly since a student result management system allows for complete confidentiality. This is the first step in building a path to better learning and a healthier attitude towards testing

5 Must Have In Online Assignment Management System

September 22, 2017September 22, 2017

The main motive of every institute is to prepare their students for their future endeavours. This responsibility of bringing out the best in every student falls on the shoulders of the teachers who follow well-known and age-old tested methods to test their student’s mettle. Besides keeping them busy with daily homework, conducting surprise quizzes and other major tests, they also try to keep them motivated and enthusiastic about the future developments and various research topics by assigning them challenging assignments. These assignments are the test of character, alacrity and cognizance of every individual providing them with an opportunity to shine and rise above the flock.

Since this part of learning is such an important part of personal growth, it becomes essential to monitor their allotment and submission to be timely. Sometimes, due to missing classes, or due to undesired inattentiveness, these important notifications are missed which result in late submission and the poor reflection of their character on their teachers. Similarly for teachers keeping track of all the submissions is not an easy task and sometimes a few of the assignments are misplaced which again reflect towards the student’s personal record. While working on their assignments students have to follow directions and formats suggested by the teacher so it’s easier for review due to uniformity, but sometimes it also curbs their natural thinking and creativity which is supposed to be nurtured and not constrained.

With the future advancements in education and learning, this problem has been addressed specifically to allow the students to let free their minds, while their teachers can focus on verifying the claims rather than shuffling through large bundles of submitted assignments. This has also streamlined the process by making it more manageable, auditable and less time consuming while also remaining environment-friendly.

The above-discussed advancements have been designed as a tool which is popularly termed as an online assignment management system. This software is able to effectively manage processes like submissions, recordings, grading and relevant feedback. It also facilitates easy allotment from anywhere and at any time, while enabling the students to get their queries answered well in time and in a documented fashion which they can look back at in case of need.

The listed below features enhance the significance of an online assignment management system:

Portability:
Users utilize the software as per their own convenience which is why it becomes necessary to designed system functional on various platforms.

Maintainability:
In case of random spikes in system behaviour, the processes become unpredictable and therefore require maintenance. Such unpredictable behaviour is a bane of any system software, and in such cases, it should be able to easily restore the system.

Robustness:
The assignment submission system shall be able to bear unpredictable inputs and provide relevant responses to these inputs.

Performance:
Performance deals with how fast the assignment submission system will respond to the user inputs. The system will be accessed concurrently and it is important for it to respond quickly to varying load.

Availability:
System availability is of utmost importance since all the processes are time critical and could have a serious impact on someone’s academic results.

3 Ways a Student Academic Management System Benefits Parents

September 18, 2017

A Student Academic Management System isn’t just for students and educators

In the past, this blog has elucidated extensively on how Student Academic Management Systems, or other management systems, help students, educators, and non-educator staff make the most of their in-school time. We have also spoken of how an efficient student academic management system is an asset outside of school hours also – platforms like Fedena allow teachers to communicate with students one-on-one, share readings to support in class material remotely, enable peer learning through creation of student groups, and allow students to manage and organise their own learning more efficiently.

The focus can, thus, increasingly remain on educating a child, since repetitive processes and cumbersome administrative tasks are automated by an easy to use platform that everyone from student to principal can learn to utilize intuitively. A group that can also benefit from a student academic management system is the one who might be the one that has the most emotional and certainly the most financial stake in their child’s learning – the parents. While it is obvious how a student academic management system can benefit those directly involved with an educational system, what use do parents have for such a platform?

Studies have shown that parents who are more involved in their child’s academic life tend to have a positive impact on their performance. This stands to reason – parental involvement provides children the support and motivation they need to take their studies seriously and also allows teachers and parents to combine powers in order to empower a student. Why not then utilize every tool at their disposal to maximize impact? Parents, here is how you can use your school’s student academic management system in order to positively influence your child’s educational outcomes:

Build better teacher-parent relationships

One of the perks of a student academic management system is that it allows for efficient, personalised, and confidential communication between entities. While the focus is on personalised attention from teacher to student, the communication between parent and teacher is equally as important. Being able to refer to coursework, homework, reports, or grades within the same student academic management system enables more efficient and effective communication between parent and teacher, allowing them to team up to help a student learn better both at school and at home.

Easily keep track of your child’s academic progress

No more hunting down of report cards, keeping track of remarks in the student diary, or unnecessary parent-teacher meetings. With all student coursework, homework, reports and grades being shared with a student academic management system, it becomes a one-stop shop for all academic related interactions and monitoring for a parent. A report card once a semester or year is just a one-way street of communication, and often comes too late to allow for any sort of meaningful intervention. A student academic management system allows a parent to continually track student progress and enables parental intervention in a timely fashion. This means less time wasted on daily organizational scramble, resulting in more focused study time.

Build communities with fellow parents

Creating a group or community in a student academic management system is not just a tool to create virtual classrooms or a forum where students can benefit from group discussions and peer learning. A community can be set up for all the parents of students enrolled in a particular class or batch in a student academic management system – there is strength in numbers! This enables parents to communicate more easily with each other, share wisdom and information, and also collaborate more effectively with the institution.

Student Living Is More Easily Managed With a Hostel Management System

September 11, 2017

What features should your hostel management system offer?

With residential schools and colleges becoming an increasingly popular for parents and students alike, educational institutions are tasked with not just managing academics but also student life. When it comes to hostel life, of paramount importance for any school or college is student safety and comfort. Good record management and flawless execution of administrative tasks associated with hostel management is key to ensuring this. How? Being able to keep track of students in the system helps administrators keep track of where they are and locate them swiftly in case of exigencies. It also helps create a record of where a student is supposed to be for their non-educational caretakers, and help them more efficiently utilize non school hours.

A hostel that runs like a well-oiled machine provides a sense of security and comfort to a student. After all, during the academic year, their room is their private sanctum and their roommates and fellow hostelites their family. A hostel and its inhabitants, in many ways, are a home away from home. Ensuring that is managed well is thus essential. Vast tomes keeping track of student records and their housing details are unreliable, expensive, cumbersome and prone to human error. Gone are the days of dusty ledgers filled with cramped writing that can only be interpreted with the help of the original author. Instead, a robust hostel management system can inexpensively and quickly take over a majority of hostel management duties, reducing labour costs and improving overall efficiency. But what are the must-have features of a good hostel management system to ensure you are getting your money’s worth? Here are the four features we can’t do without:

Hostel Records

A good hostel management system will allow you to easily add and delete hostels as needed to the system. This ensures that an administrator has a bird’s eye view of all existing hostels on
campus at any moment – and access to the detailed records for each individual hostel. This also ensures longevity for your hostel management system. As your educational institution grows,
so do its needs, including housing. Being able to easily add, delete, and manage hostels in the system ensures it does not quickly become obsolete.

Room Assignment

Having a compatible roommate can make or break a student’s life. The methodology used to assign students to rooms varies from school to school. In some cases, a questionnaire is used to
match compatible students while some rely on random assignment. If the latter results in feuding roommates, it is seen as an opportunity for personal growth in the conflict management space. But how does one keep track of these assignments, any changes requested, and maintain a roommate archive? A room assignment feature is thus necessary for any good hostel management system. Fedena, for instance, makes it easy for administrators to assign rooms, process room change requests and keep a track of their student’s life.

Fee Collection

Hostel fees are charged separately from the tuition and other school expenses a student is expected to pay. This is a sensitive financial issue for most students, since the consequences of defaulting are dire – a hostel is the student’s home during the school year. Managing hostel fee collection is a sensitive and confidential matter, best handled by the efficiency and anonymity a hostel management system has to offer. A hostel management system like Fedena enables administrators to post the fee due for each individual student, what their payment status is,
update payment status easily, and access a list of defaulters in one click, in order to ensure that finances are in order.